Administrative Assistant

Chalgrove Community Primary School; Packmoor; On-site; GBP 16,000 - 17,000; Part time

Job summary

Chalgrove Community Primary School is seeking a friendly Administrative Assistant to join the busy school office. You will support reception, attendance records, admissions, meals, finances, communications and events.

The role requires strong organisational skills, reliability and discretion in handling confidential information. Previous school office experience is desirable, as is knowledge of safeguarding procedures and first aid.

Qualifications

• Experience working in a school office setting.
• First aid knowledge or experience is an advantage.
• NVQ Level 2 or equivalent qualification/experience in a relevant area.

Responsibilities

• Provide a welcoming reception service and support day-to-day administration.
• Manage pupil attendance and records, admissions, meals, finance and procurement, communications, trips and events.
• Support safeguarding, first aid, health and safety and general office administration.

Skills

Organisational skills

Reliability

Literacy and numeracy

IT systems proficiency

Communication skills

Confidentiality

Teamwork

Safeguarding awareness

Education

NVQ Level 2 or equivalent

Tools

Microsoft Office

School office software

Job description

Administrative Assistant

Hours: 20 hours per week, Monday to Friday, including Friday afternoon.
Contract: Permanent
Salary: Grade 4 (£26,016 - £26,427 pro rata), 38 weeks

Actual Salary: £11,763.99 - £11,949.84

About the role

We are looking for a friendly, organised and proactive Administrative Assistant to join our busy and welcoming school office team. This is a varied role that will suit someone who enjoys working with children, parents, staff and visitors and is confident managing a range of administrative responsibilities. No two days are quite the same, and you will play an important role in ensuring the smooth day-to-day running of the school.

What you will be doing

You will be a key member of the school office team, providing a welcoming reception service and supporting the smooth day-to-day administration of the school. The role includes pupil attendance and records, admissions, meals, finance and procurement, communications, trips and events, as well as supporting safeguarding, first aid, health and safety and general office administration.

About you

We are looking for someone who:

• Is well organised, reliable and able to manage competing priorities.
• Has good literacy and numeracy skills.
• Is confident using IT systems and standard office software.
• Communicates well with both children and adults.
• Can work calmly and professionally in a busy school environment.
• Has a friendly and approachable manner and understands the importance of confidentiality.
• Works well as part of a team while also being able to use their own initiative.
• Is committed to safeguarding and promoting the welfare of children.

Previous experience of working in a school office would be desirable, as would an NVQ Level 2 or equivalent qualification/experience in a relevant area. First aid knowledge or experience would also be an advantage.

Why join us?

This is an excellent opportunity to become an important part of our school community. You will have the opportunity to work with a supportive team and develop your experience across school administration, pupil welfare, finance, safeguarding, attendance and office management.

Safeguarding Statement:

The Acer Trust and its schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Employment is subject to a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS).

The possession of a criminal record will not necessarily prevent an applicant from obtaining this post. All applicants are considered confidentially and according to the nature of the role and information disclosed