Administration Officer

SWALE ACADEMIES TRUST; Tankerton; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading multi-academy trust in the United Kingdom is seeking an administrative professional to support school operations. The role involves managing communications with parents, supporting administrative functions, and ensuring compliance with school policies. Candidates should have strong organizational skills and a commitment to creating a collaborative working environment. This position offers access to benefits including a pension scheme and professional development opportunities.

Benefits

Local Government Pension Scheme

Enhanced Maternity Pay

On-site Parking

Employee Assistance Programme

Cycle to Work scheme

Qualifications

• Experience in administrative roles preferred.
• Strong communication skills for interacting with various stakeholders.

Responsibilities

• Manage administration functions and support school attendance and absence.
• Provide first point of contact for pupils and parents.
• Oversee calendars and efficient office operations.
• Assist with clerical tasks and maintain filing systems.

Job description

To be responsible directly to the school Office Manager for the efficient operation of administration functions of the school. The post holder has day to day contact with the Headteacher, staff, pupils, parents and Governors, as well as staff from Swale Academies Trust, other agencies, other schools, the local community and representatives of a wide variety of goods and services.

Full details of the requirements of the post can be found in the accompanying recruitment pack. This is an exciting opportunity to join our school. In return, we offer a stimulating, supporting, and rewarding working environment, where all staff are valued and where you will have the opportunity to access a range of excellent professional opportunities to support your progression. We understand the importance of work-life balance and will give due consideration to requests for flexible working.

Swale Academies Trust schools will conduct an online check of shortlisted candidates in line with the Keeping Children Safe In Education guidelines. Our School - The Whitstable School is part of Swale Academies Trust, a leading Multi-Academy Trust for school improvement.

Responsibilities

• Administration and filing relating to school attendance and absence, admissions, suspensions, offsites, CTFs, DTOPs and exclusions.
• Monitoring admin inboxes and provide a first point of contact for pupils, parents, visitors to deal with any queries that arise in the first instance or refer them on to ensure that problems are dealt with effectively.
• Management of calendars, including calendars for the Head Teacher.
• Effectively communicate with parents through email, paperwork, texting system and other methods.
• Administering school parentpay and pupil data systems, including letters and trips.
• Perform daily clerical tasks, including dealing with emails, post, messages, etc.
• Undertake a range of secretarial duties as directed by the Office Manager to ensure well-presented and accurate correspondence, reports, letters and other documentation.
• Assist in maintaining the Team's central filing system archiving/destroying documents as necessary to ensure that the school's Document Retention Policy is adhered to.
• Assist in maintaining and updating pupil paper files and electronic pupil profiles where required.
• Deal with any emergency issues in the absence of office colleagues.
• Assist to maintain general office systems.
• Assist with school photos and vaccinations procedures.
• Reception relief cover, where required.
• Organise tours/coffee mornings as required by the office manager/Headteacher/designated SLT, store and arrange refreshments for events.
• To carry out other duties as requested by the Office Manager and Senior Leadership Team to ensure the efficient running of the School.

Benefits

• Local Government Pension Scheme - with a generous employer contribution
• Enhanced Maternity Pay
• Salary Sacrifice Shared Cost AVC (Additional Voluntary Contribution) Scheme
• Employee Referral Recruitment Incentive
• Access to training and development
• On-site Parking
• Discounts with local and national retailers, cinemas and restaurants
• Employee Assistance Programme - Wellbeing and advice
• Cycle to Work scheme

Ready to join us?