Administration Manager

Amazon.com, Inc; Birmingham; On-site; GBP 80,000 - 100,000; Part time

Job summary

A well-established organisation based in Sutton Coldfield is seeking an experienced Administration Manager. The role involves overseeing governance processes, administrative systems, and supporting senior leadership. Ideal candidates will possess strong organisational skills, a background in administration or governance, and the ability to manage multiple projects effectively. Proficiency in Microsoft Office and experience with event planning are essential. This role offers a part-time schedule over three days a week, contributing to the efficient operations of the organisation.

Qualifications

• Strong background in administration, governance, or senior-level executive support.
• Experience coordinating board or senior team meetings.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple projects and deadlines.
• Confident IT user with knowledge of GDPR and Health & Safety.

Responsibilities

• Manage all aspects of board and committee administration.
• Oversee recruitment and management of trustees.
• Line manage and support the Administrator.
• Coordinate recruitment and onboarding of new staff.
• Plan and deliver internal and external events.

Skills

Administration

Governance

Event planning

Communication

IT proficiency

Tools

Microsoft Office

Board Effect

Job description

Elite Personnel are delighted to be supporting our client, a well-established and values-driven organisation based in Sutton Coldfield, in their search for an experienced Administration Manager. Working over 3 full days per week Tuesday Wednesday and Thursday This is a pivotal position at the heart of the organisation's operations and governance - ideal for an experienced professional who enjoys taking ownership, thrives on organisation, and excels in a varied and responsible role. Reporting directly to the Chief Executive, you will oversee governance processes, policy development, administrative systems, event coordination, and the day-to-day running of operations. You'll also provide support to the senior leadership team and line manage a small administrative function.

Governance & Board Support

• Manage all aspects of board and committee administration, ensuring efficient, compliant, and well-organised meetings.
• Prepare and distribute agendas, papers, and reports; record accurate minutes and track actions.
• Maintain a forward calendar of governance meetings and ensure all procedures are properly followed.
• Coordinate governance reviews, policies, and improvement plans.
• Lead on compliance areas including Data Protection (GDPR) and office Health & Safety.
• Event organising and attending

Executive & Trustee Support

• Oversee recruitment, induction, and ongoing management of trustees and senior stakeholders.
• Maintain accurate records of appointments, terms of office, and attendance.
• Support the Chief Executive and Chair with trustee engagement and development activities.

Operations & Administration

• Line manage and support the Administrator, monitoring performance and ensuring smooth office operations.
• Oversee office systems, processes, and workload planning.
• Coordinate recruitment and onboarding of new staff where required.
• Manage the Chief Executive's diary and schedule internal team meetings.
• Management of one member of staff

Grants, IT & Website

• Oversee a small community grants process, ensuring applications are reviewed, processed, and payments prepared efficiently.
• Liaise with external suppliers and partners regarding system or process improvements.
• Keep website content accurate and up to date, including news, events, and key information.
• Work with IT providers to ensure systems, assets, and records are maintained effectively.

Events & Communications

• Plan and deliver internal and external events such as strategy days, board meetings, and team functions.
• Manage logistics, catering, and communication to ensure events run smoothly.
• Support production of organisational publications, newsletters, and annual updates.
• Collaborate with communications consultants to develop engaging digital and print materials.

Required Qualifications

• Strong background in administration, governance, or senior-level executive support.
• Experience coordinating board or senior team meetings.
• Excellent written and verbal communication, including report writing and minute taking.
• Proven ability to manage multiple projects and deadlines.
• Confident IT user (Microsoft Office and digital platforms).
• Experience supervising staff or managing small teams.
• Knowledge of GDPR and Health & Safety responsibilities.
• Event planning and coordination experience.

Desirable Qualifications

• Previous experience within education, not-for-profit, or public sector organisations.
• Excellent IT skills including Excel and Board Effect would be advantageous
• Understanding of governance processes and compliance frameworks.
• Experience with community or funding programmes.
• Confident working with suppliers, consultants, or IT partners.

Personal Attributes

• Professional, discreet, and approachable.
• Highly organised and proactive.
• Collaborative, flexible, and calm under pressure.
• Committed to high standards and continuous improvement.