Administration Assistant (Part time) UK, Ireland, Switzerland

Cardinal Health; Pinnacle; On-site; GBP 14,000 - 19,000; Part time

Job summary

Cardinal Health, based in Leeds, is seeking an Administrative Assistant to provide comprehensive admin and operational support to UK&I and Switzerland teams on a part-time basis. The role requires strong organisational skills, attention to detail, and the ability to manage multiple priorities while delivering excellent customer service.

You will handle filing, correspondence, PO processing, and support sales and events.

Qualifications

• GCSEs (or equivalent) including English and Mathematics.
• Previous office administration experience or administrative apprenticeship.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.

Responsibilities

• Provide general administrative support to managers and team members.
• Maintain accurate electronic and paper filing systems.
• Process purchase orders, invoices, and expense submissions in accordance with company procedures.
• Incoming and Outgoing Correspondence
• Book Meeting Rooms as and when required
• Assist with sales, marketing and event activities as needed.
• Act as a point of contact for internal and external enquiries.
• Ensure compliance with company policies and data privacy standards.

Skills

Strong organisational skills

Excellent written and verbal comms

Education

GCSEs including English and Mathematics

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

Job description

At Cardinal Health, we aim to be a trusted partner, offering a broad range of innovative solutions that help our customers provide cost-efficient, more effective healthcare. Join our team of 50,000 humble partners striving each day to make healthcare more efficient, providers more effective, and patients as healthy as possible.

Based in our Leeds office, United Kingdom, the Administrative Assistant provides comprehensive administrative and operational support to the UK&I and Switzerland business teams, ensuring the efficient day-to-day running of departmental activities. The role requires strong organisational skills, attention to detail, and the ability to manage multiple priorities while delivering excellent customer and internal stakeholder service. This position is available on a part-time basis (3 days or equivalent per week).

Key Responsibilities

Administrative Support

• Provide general administrative support to managers and team members.
• Maintain accurate electronic and paper filing systems.
• Process purchase orders, invoices, and expense submissions in accordance with company procedures.
• Incoming and Outgoing Correspondence
• Book Meeting Rooms as and when required

Sales & Marketing Support

• Assist with the preparation and distribution of marketing materials and communications
• Maintain sample stock and inventory
• Support event planning, customer meetings, exhibitions, and training sessions.
• Produce routine reports as required.
• Support promotional and commercial initiatives by coordinating administrative activities

Customer & Stakeholder Support

• Act as a point of contact for internal and external enquiries.
• Build effective working relationships with colleagues, and suppliers.
• Ensure timely responses and follow-up actions to requests and queries.

Compliance & Quality

• Ensure all activities are completed in accordance with Cardinal Health policies and procedures.
• Maintain confidentiality of company and customer information.
• Support documentation control and record retention requirements.
• Follow quality, regulatory, and data privacy standards.

Qualifications & Experience

Essential

• Ability to travel daily if required to central Leeds to attend office.
• GCSEs (or equivalent) including English and Mathematics.
• Previous office administration experience or administrative apprenticeship.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.

Desirable

• Experience within a sales, marketing, healthcare industry, or other commercial environment.
• Experience using CRM or ERP systems.
• Knowledge of event coordination and reporting activities.
• Fluent German or French language skills

Competencies

• Customer Focus
• Teamwork and Collaboration
• Planning and Organisation
• Attention to Detail
• Problem Solving
• Adaptability
• Accountability
• Effective Communication

What Success Looks Like

• Administrative tasks completed accurately and on time.
• Positive feedback from managers and stakeholders.
• High-quality documentation and reporting.
• Effective support of departmental projects and events.
• Adherence to compliance and company standards.

Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.

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