General Assistant

SmartRecruiters, Inc.; Swindon; On-site; GBP 18,000 - 24,000; Full time

Job summary

Aramark Swindon in the United Kingdom is seeking a General Assistant to provide essential administrative support, manage records, and coordinate day-to-day office tasks. The role emphasises accuracy, discretion, and strong communication.

The successful candidate will demonstrate proficiency in Microsoft Office, excellent organisational skills, and the ability to work independently or as part of a team within a busy environment.

Qualifications

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organisational and time management abilities
• Excellent written and verbal communication skills
• Proven data entry experience with accuracy and attention to detail
• Ability to work independently and as part of a team
• Professional approach to all tasks and interactions
• Flexibility and willingness to adapt to changing priorities

Responsibilities

• Provide comprehensive administrative support to designated departments and team members
• Manage and maintain accurate records, files, and databases using appropriate systems
• Perform data entry tasks with precision and attention to detail
• Coordinate office activities and ensure smooth day-to-day operations
• Handle incoming and outgoing correspondence, including post and email management
• Schedule meetings, arrange travel, and manage calendars for staff members
• Assist with general clerical duties including photocopying, filing, and document preparation
• Prioritise tasks effectively and manage multiple responsibilities simultaneously
• Communicate professionally with internal and external stakeholders
• Support the induction process for new team members
• Maintain confidentiality and handle sensitive information appropriately
• Contribute to the organisation's efficiency through continuous process improvement suggestions

Skills

Organization

Time management

Communication

Data entry

Independence

Professional approach

Flexibility

Tools

Microsoft Office Suite

Job description

At Aramark we empower our people to create experiences that matter.

We share a passion for hospitality, it’s at the foundation of everything we do.Hospitality excellence is brought to life by our people every day.We embrace our responsibility to our people, our communities, and our planet. While the services we provide, and the industries we serve, are extensive, we never waver from our people-first approach.

Job Description

We are seeking a General Assistant to join our team in Swindon, United Kingdom. This is a permanent position offering an excellent opportunity to develop your administrative skill base whilst providing essential support to our organisation. The successful candidate will be organised, efficient, and committed to delivering professional service across all areas of their role.

• Provide comprehensive administrative support to designated departments and team members
• Manage and maintain accurate records, files, and databases using appropriate systems
• Perform data entry tasks with precision and attention to detail
• Coordinate office activities and ensure smooth day-to-day operations
• Handle incoming and outgoing correspondence, including post and email management
• Schedule meetings, arrange travel, and manage calendars for staff members
• Assist with general clerical duties including photocopying, filing, and document preparation
• Prioritise tasks effectively and manage multiple responsibilities simultaneously
• Communicate professionally with internal and external stakeholders
• Support the induction process for new team members
• Maintain confidentiality and handle sensitive information appropriately
• Contribute to the organisation's efficiency through continuous process improvement suggestions

Qualifications

Required Skills and Experience

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organisational and time management abilities
• Excellent written and verbal communication skills
• Proven data entry experience with accuracy and attention to detail
• Ability to work independently and as part of a team
• Professional approach to all tasks and interactions
• Flexibility and willingness to adapt to changing priorities

Desirable Skills and Experience

• Previous experience in an administrative or office support role
• Problem-solving capabilities
• Multitasking ability
• Experience with additional software systems or databases
• People skills and a supportive approach to colleagues

Additional Information

At Aramark UK, we are committed to creating a diverse and inclusive workplace where everyone is valued and empowered to thrive.

As a proud Disability Confident Employer, we actively encourage applications from individuals of all abilities and are dedicated to supporting employees with disabilities throughout their career journey.

We are an Armed Forces Friendly organisation and proud signatory of the Armed Forces Covenant. We welcome applications from veterans, service leavers, cadet forces adult volunteers, reservists and military families.

For roles requiring security clearance, any offer of employment will be conditional upon the successful completion and maintenance of the required level of security clearance. Applicants must meet the relevant eligibility and residency requirements applicable to that level of clearance.

We are committed to safeguarding and promoting the welfare of children and young people, and we expect all employees and workers to share this commitment. Where relevant to the role, safer recruitment checks will apply, including referencesand an enhanced DBS checkin line with Keeping Children Safe in Education (KCSIE).

We ensure our recruitment process is accessible, and reasonable adjustments are available at every stage, from application to interview and employment. If you require any adjustments or have any questions, please reach out to our recruitment team - [e-mail]

Join us in fostering a workplace where everyone can achieve their full potential.

All applications will be treated in the strictest confidence.