Administration Assistant (Part time) UK, Ireland, Switzerland

Cardinal Health; Leeds; On-site; GBP 21,000 - 26,000; Part time

Job summary

Cardinal Health, based in our Leeds office, seeks an Administrative Assistant to provide comprehensive administrative and operational support to UK&I and Switzerland teams. This part-time role (3 days per week) requires strong organisation, attention to detail, and the ability to manage multiple priorities while delivering excellent stakeholder service.

Key responsibilities include general admin support, filing, PO/invoice processing, meeting room coordination, marketing support, inventory

Qualifications

• GCSEs including English and Mathematics.
• Previous office administration experience or administrative apprenticeship.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.

Responsibilities

• Provide general administrative support to managers and team members.
• Maintain accurate electronic and paper filing systems.
• Process purchase orders, invoices, and expense submissions in accordance with company procedures.
• Book meeting rooms as required.
• Assist with preparation and distribution of marketing materials and communications.
• Maintain sample stock and inventory; support events, customer meetings and trainings.
• Produce routine reports as required; coordinate administrative activities for promotions.

Skills

Organisational skills

Communication skills

MS Office

Education

GCSEs including English & Maths

Tools

Microsoft Office

Job description

At Cardinal Health, we aim to be a trusted partner, offering a broad range of innovative solutions that help our customers provide cost-efficient, more effective healthcare. Join our team of 50,000 humble partners striving each day to make healthcare more efficient, providers more effective, and patients as healthy as possible. Based in our Leeds office, United Kingdom, the Administrative Assistant provides comprehensive administrative and operational support to the UK&I and Switzerland business teams, ensuring the efficient day-to-day running of departmental activities. The role requires strong organisational skills, attention to detail, and the ability to manage multiple priorities while delivering excellent customer and internal stakeholder service. This position is available on a part-time basis (3 days or equivalent per week).

Key Responsibilities

• Administrative Support
  • Provide general administrative support to managers and team members.
  • Maintain accurate electronic and paper filing systems.
  • Process purchase orders, invoices, and expense submissions in accordance with company procedures.
• Incoming and Outgoing Correspondence
  • Book Meeting Rooms as and when required
• Sales & Marketing Support
  • Assist with the preparation and distribution of marketing materials and communications
  • Maintain sample stock and inventory
  • Support event planning, customer meetings, exhibitions, and training sessions.
  • Produce routine reports as required.
  • Support promotional and commercial initiatives by coordinating administrative activities
• Customer & Stakeholder Support
  • Act as a point of contact for internal and external enquiries.
  • Build effective working relationships with colleagues, and suppliers.
  • Ensure timely responses and follow-up actions to requests and queries.
• Compliance & Quality
  • Ensure all activities are completed in accordance with Cardinal Health policies and procedures.
  • Maintain confidentiality of company and customer information.
  • Support documentation control and record retention requirements.
  • Follow quality, regulatory, and data privacy standards.

Qualifications & Experience

Essential

• Ability to travel daily if required to central Leeds to attend office.
• GCSEs (or equivalent) including English and Mathematics.
• Previous office administration experience or administrative apprenticeship.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.

Desirable

• Experience within a sales, marketing, healthcare industry, or other commercial environment.
• Experience using CRM or ERP systems.
• Knowledge of event coordination and reporting activities.
• Fluent German or French language skills

Competencies

• Customer Focus
• Teamwork and Collaboration
• Planning and Organisation
• Attention to Detail
• Problem Solving
• Adaptability
• Accountability
• Effective Communication

What Success Looks Like

• Administrative tasks completed accurately and on time.
• Positive feedback from managers and stakeholders.
• High-quality documentation and reporting.
• Effective support of departmental projects and events.
• Adherence to compliance and company standards.

Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day.

Cardinal Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.

We are a team of nearly 48,000 mission-driven partners striving each day to advance healthcare and improve lives. We are Essential to care. Headquartered in Dublin, Ohio, Cardinal Health, Inc. (NYSE: CAH) is a distributor of pharmaceuticals, a global manufacturer and distributor of medical and laboratory products, and a provider of performance and data solutions for health care facilities We are a crucial link between the clinical and operational sides of care, working with more than 4,500 sourcing and manufacturing partners to deliver end-to-end solutions and data-driven insights that advance healthcare and improve lives every day. With deep partnerships, diverse perspectives and innovative digital solutions, we build connections across the continuum of care. With 50 years of experience, approximately 44,000 employees and operations in more than 30 countries, Cardinal Health seizes the opportunity to address healthcare’s most complicated challenges — now, and in the future. On Thursday, Jan. 7, 2021, we celebrated the day our founder, Bob Walter, had the vision to start a business that became known as Cardinal Health. One of the most important ways we celebrated was by giving back to the communities where we live and work. 2021 was a "Year of Service" for all Cardinal Health employees around the world. View Cardinal Health on YouTube