Administration Assistant | Manchester University NHS Foundation Trust

Manchester University NHS Foundation Trust; Liverpool; On-site; GBP 20,000 - 25,000; Full time

Job summary

A major NHS Trust in England seeks an Administrative Assistant for the NWGLH Liverpool Site. Responsibilities include undertaking administrative tasks, acting as a contact point, and maintaining records. Ideal candidates are self-motivated with strong communication and organisational skills. This position offers a dynamic environment focused on quality healthcare.

Qualifications

• Good communication and organisational skills are essential.
• Able to demonstrate the Trust’s Values and Behaviours framework.

Responsibilities

• Undertake defined administrative tasks.
• Act as a main point of contact for service users.
• Dispatch letters and clinical reports.
• Maintain auditing spreadsheets and prepare audit reports.

Skills

Self-motivated

Organisational skills

Communication skills

Teamwork

Ability to work on own initiative

Job description

Overview

An exciting opportunity has arisen for an Administrative Assistant to join the NWGLH (Liverpool Site).

The successful applicant will need to be self-motivated, hard working and capable of working within a team, together with the ability to work on your own initiative. You will also have good organisational skills and the ability to prioritise your workload. Good communication and administrative skills are essential, together with the commitment to demonstrate the Trust’s Values and Behaviours framework.

Vacancies

2 Vacant posts

• 1 x Full time permanent position 37.5hrs
• 1 x Part time permanent position 22.5hrs (Wed, Thurs and Fri)

Responsibilities

• Undertake defined administrative tasks to assist in the delivery of a safe, effective and efficient Laboratory Genetics Service.
• Act as a main point of contact for service users, answering telephone calls and responding to emails.
• Dispatch letters and clinical reports by post or email.
• Archive and/or scan paper filing of clinical referrals, reports and other laboratory documents.
• Provide other general administrative duties as required within the team and appropriate to the grade.
• Collaborate with other members of the department to achieve an effective and reliable service.
• Paper filing of clinical referrals, reports and associated laboratory paperwork.
• Scan a variety of laboratory and staff documents as appropriate for long-term digital storage. Prepare laboratory documents for off-site scanning and storage.
• Manage shared inboxes
• Provide sickness and annual leave cover for essential duties of other administrative staff.
• Maintenance of auditing spreadsheets and preparation of audit reports for the section
• Preparation and submission of documents and/ or data files for Trust compliance monitoring.
• Maintain staff personal files
• Utilise and establish administrative systems to achieve high standards of clerical good practice.

About MFT

MFT is one of the largest NHS Trust in England with a turnover of over £3bn and is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

Research & Education

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

Inclusion & Application

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

How to apply & Diversity

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. You’ll need to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification before submitting your application.

Diversity matters: MFT is committed to promoting equality of opportunity, celebrating, valuing diversity and eliminating any form of unlawful discrimination across our workforce. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply. If you have any special requirements to help you with your application, email our team at [e-mail].

Closing

This advert closes on Tuesday 30 Sep 2025