Administration Assistant - Little Aston Primary Academy

Little Aston Primary Academy; Sutton Coldfield; On-site; GBP 27,000 - 28,000; Full time

Job summary

Little Aston Primary Academy in Sutton Coldfield is seeking an Administration Assistant – Grade 4 to join our friendly school team. This 18-hour-per-week post runs Wednesday to Friday, 8.45am–3.30pm, term time only (46.3 paid weeks).

The salary is Grade 4, SCP6–SCP7 (£26,847–£27,274 full-time equivalent), with starting pro rata at SCP6 (£11,597 gross per year). You will provide administrative and reception support across the school, acting as a first point of contact for families and visitors

Qualifications

• Organised and able to manage a varied workload calmly and accurately.
• Good professional communication with pupils, families and staff.
• Experience in an administrative or customer-facing role would be valuable.

Responsibilities

• Maintaining accurate electronic and paper records, the school calendar and filing systems.
• Managing forms, incoming and outgoing post, emails and telephone enquiries.
• Welcoming visitors, following school sign-in and safeguarding procedures, and remaining alert to any site security concerns.
• Supporting attendance administration, including recording attendance and lateness and contacting families when required.
• Preparing communications for parents, staff and other stakeholders.
• Assisting with meetings, parents’ evenings and school events.
• Supporting purchasing, stock monitoring and routine finance administration.
• Reporting IT or equipment issues and helping keep office systems running effectively.
• Handling sensitive information confidentially and in line with school procedures.

Skills

Organised

Customer-facing experience

IT literacy

Job description

Administration Assistant – Grade 4

Little Aston Primary Academy
Hours: 18 hours per week, Wednesday to Friday, 8.45am–3.30pm, including a 45-minute unpaid break
Working pattern: Term time only, 46.3 paid weeks
Salary: Grade 4, SCP6–SCP7 (£26,847–£27,274 full-time equivalent). Starting at SCP6, the pro rata salary is approximately £11,597 gross per year, based on a contracted FTE of 0.486.

Little Aston Primary Academy is a warm, welcoming school where pupils are encouraged to learn, achieve and take pride in being part of our school community. We are looking for a friendly, organised and dependable Administration Assistant to help our school run smoothly and provide a professional, supportive service to pupils, families, staff and visitors.

About the role

You will provide administrative and reception support across the school. As a first point of contact for many families and visitors, you will help create a welcoming atmosphere while handling enquiries with care and discretion.

Your duties will include:

• Maintaining accurate electronic and paper records, the school calendar and filing systems.
• Managing forms, incoming and outgoing post, emails and telephone enquiries.
• Welcoming visitors, following school sign-in and safeguarding procedures, and remaining alert to any site security concerns.
• Supporting attendance administration, including recording attendance and lateness and contacting families when
• when required.
• Preparing communications for parents, staff and other stakeholders.
• Assisting with meetings, parents’ evenings and school events.
• Supporting purchasing, stock monitoring and routine finance administration.
• Reporting IT or equipment issues and helping keep office systems running effectively.
• Handling sensitive information confidentially and in line with school procedures.

About you

• You will be organised, approachable and able to manage a varied workload calmly and accurately. You will communicate professionally with a range of people, use IT confidently and understand the importance of confidentiality and safeguarding. Previous experience in an administrative or customer-facing role would be valuable.
• We are looking for someone who will contribute positively to our inclusive school community and uphold our values of learning, achieving together and being proud of who we are.

Closing date 19/11/2026 at 12 noon.

Interview date 23/11/2026

This position is subject to a criminal records check from the Disclosure and Barring Service(formerly CRB) which will require you to disclose details of all unspent and unfiltered spentreprimands, formal warnings, cautions and convictions as part of the recruitment process. Thispost is exempt from the Rehabilitation of Offenders Act 1974. Shortlisted candidates will be askedto complete a self-declaration of their criminal record and other relevant safeguarding informationthat may make them unsuitable to work with children. It is an offence to apply for this position ifyou are barred from engaging in regulated activity