Administration Assistant

WMJobs; Bedworth; On-site; GBP 6,000 - 7,000; Part time

Benefits offered by this job

Professional development opportunities

Employee Assistance Programme

Employee Benefits Scheme

Job summary

A local school is seeking an Administration Assistant to provide administrative support, manage communications, and maintain records. This part-time role (10 hours/week) requires excellent communication skills and the ability to work as part of a team. The school offers a supportive environment with opportunities for professional development and a commitment to safeguarding.

Qualifications

• Experience in an administrative or school-based role is desirable but not essential.
• Ability to manage multiple priorities.
• Uphold safeguarding and data protection procedures.

Responsibilities

• Provide a friendly first point of contact for parents and visitors.
• Manage phone calls, emails, and general enquiries.
• Maintain accurate records and databases.
• Support with pupil data entry and communication home.
• Prepare letters and reports.
• Coordinate school events and activities.
• Provide administrative support to senior leadership.

Skills

Excellent communication and interpersonal skills

Highly organised and attention to detail

Confident using Microsoft Office

Show initiative and flexibility

Job description

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Race Leys Infant School, 10 hours per week (2 hours per afternoon). Permanent contract, TTO 39 weeks per year, Band D SCP 4-5. Salary: £5,888.64 – £5,920.75 per annum (actual).

About Us & The Role

At Race Leys Infant School, we cater for children from 4 years to 7 years. We are a happy, forward‑thinking school, passionate about ensuring all children have access to the highest quality education in a safe and stimulating environment.

We are seeking an organised, efficient, and approachable individual to join our dedicated admin team. The Administrative Assistant is a vital member of our school community, providing day‑to‑day administrative support to staff, students, and parents, and helping to ensure that the school operates efficiently and effectively. You will be responsible for supporting the administrative, financial and organisational processes within the school, reporting to the School Business Manager. You will also act as the initial point of contact for parents, visitors and other stakeholders so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.

Working hours: Monday to Friday, 1.30pm – 3.30pm. Term‑time contract only, plus 5 teacher training days per year (39 weeks in total).

Key Responsibilities

• Providing a professional and friendly first point of contact for visitors, parents, and staff
• Managing phone calls, emails, and general enquiries
• Maintaining accurate records, databases, and filing systems
• Supporting with pupil data entry, attendance, and communication home
• Assisting with the preparation of letters, reports, and school correspondence
• Helping to coordinate school events and activities
• Providing general administrative support to the senior leadership of the school

The Successful Candidate Will

• Have excellent communication and interpersonal skills
• Be highly organised with strong attention to detail
• Be confident using Microsoft Office and data management systems
• Show initiative, flexibility, and the ability to manage multiple priorities
• Uphold safeguarding, confidentiality, and data protection procedures at all times
• Work flexibly as part of the school office team to support the smooth running of the school
• Have previous experience in an administrative or school-based role (desirable but not essential)

Benefits

• Children who are eager to learn
• A forward‑looking school with high expectations of all
• A welcoming, supportive and committed staff team
• A positive and encouraging environment in which to work and learn
• Opportunities to develop professionally
• Employee Assistance Programme, providing practical and emotional support
• Employee Benefits Scheme, offering discounts on everyday essentials

How to Apply / Additional Information

Visits are warmly welcomed and encouraged. For queries regarding this post, please contact our School Business Manager, Mrs L Grant at [e-mail].

The application pack is available to download from the school website or can be requested from the school office (email [e-mail], Tel [phone]).

Completed application forms should be sent and marked for the attention of Mrs L Grant, School Business Manager, at:

Race Leys Infant School

Hurst Rd

Bedworth

CV12 8AD

Please note we do not accept CV's and will only accept the Warwickshire County Council school application form. We only accept applications made directly to the school by candidates via our application process and not via recruitment agencies.

Closing Date is Monday 3rd November 2025 at 9.00am and shortlisting will take place shortly afterwards. Interviews will take place on Monday 10th November 2025 in the morning.

Only those shortlisted for interview will be contacted further and invitations will be sent by email so please ensure you provide an email address in your application to be contacted should you be shortlisted.

Race Leys Infant School is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. Online searches will be carried out on all shortlisted candidates. This post is subject to pre‑employment safeguarding checks including an enhanced Disclosure and Barring Services (DBS) check, a barred list check and Disqualification Declaration. The job role you are applying for is exempt from the provisions of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020) which requires you to disclose all spent convictions and cautions except those which are ‘protected’ under Police Act 1997 – Part V and the amendments to the Exceptions Order 1975 (2013 and 2020).