Administration Assistant

Holy Rosary Catholic Primary Academy; Rough Hills; On-site; GBP 26,000 - 27,000; Part time

Job summary

Holy Rosary Catholic Primary Academy in the United Kingdom is seeking an Administration Assistant to provide comprehensive administrative support to the Administration Officer for the smooth running of the Academy Office. The role is 31.25 hours per week, term time only, 8.30am - 3.15pm.

You will welcome visitors, maintain pupil attendance records, produce letters and newsletters, manage mail, arrange appointments and assist with admissions, milk scheme and invoicing.

Qualifications

• Experience in administrative roles in a school setting.
• Strong organisational and communication skills.
• Ability to manage attendance records and letters/reports.

Responsibilities

• Create a welcoming reception area and act as first point of contact for visitors and calls.
• Maintain daily pupil attendance registers and keep pupil records up to date.
• Produce, copy and distribute letters, reports and newsletters.
• Sort mail, emails and deliveries and manage the school diary.
• Assist with admissions, school milk scheme and invoicing/finance records.
• Develop good relationships with pupils, staff, parents and CMAT partners.

Skills

Reception and front-desk

Administrative support

Attendance records management

Job description

Administration Assistant

Required to start ASAP

Salary: (26,427-£26,847)

Pro rata actual salary £19,283.98-£19,590.45

HOURS: 31.25 hours per week, term time only, 8.30am - 3.15pm

Closing date: 12 noon, Wednesday 4th November

Interviews: TBC

Holy Rosary Catholic Primary Academy is seeking to appoint an enthusiastic, flexible administrator to provide comprehensive administrative support to the Administration Officer for the smooth and efficient working of the Academy Office.

The successful candidates will:

• Create a pleasant and welcoming reception area and act as first point of contact for visitors and telephone enquiries;
• Maintain all aspects of daily pupil attendance registers, keeping pupil records up to date;
• Produce, copy and distribute letters, reports, newsletter, weekly certificates etc.;
• Sort and distribute mail, emails and deliveries;
• Arrange appointments, maintain school diary and assist in disseminating information to staff;
• Record and monitor income relating to school meals, trips, uniform sales and support weekly banking for collection and monitor, be familiar with the operation, and interpretation of income spreadsheets;
• Assist with school/nursery admissions;
• Administer the school milk scheme;
• Support ordering supplies and equipment including issuing invoices and settlement of accounts and with maintaining records and accounts;
• Contribute to the strong Catholic ethos of our academy;
• Develop good relationships with pupils, staff, parents, representatives, directors and primary CMAT partners.

This is an exciting opportunity to work in an environment that focuses on high goals, and rapid improvement.

We reserve the right to close this advert early should a suitable candidate apply.

We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment. All appointments are subject to an enhanced DBS check, satisfactory references, and pre-employment medical clearance. In line with Keeping Children Safe in Education (KCSIE), online searches will also be carried out for shortlisted candidates. This post is exempt from the Rehabilitation of Offenders Act 1974.