Administration Assistant

Hardwick and Cambourne Community Primary School; Cambridge; On-site; GBP 11,000 - 13,000; Part time

Job summary

Hardwick and Cambourne Community Primary School is seeking a permanent part-time Administrative Assistant to join the busy school office, supporting the Pre-School and wider school functions.

The role is 20 hours per week during term time, Monday to Thursday 8:30am–1:30pm, with duties including funding claims, invoicing, responding to enquiries, admissions coordination, census returns, attendance, meals, and general admin.

Qualifications

• Experience in administrative or customer-facing roles.
• Highly organised, accurate and able to manage multiple priorities.
• Works collaboratively as part of a team.
• Uses initiative and demonstrates a flexible, positive approach.
• Keen to learn new skills and share best practice with colleagues.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage Early Years funding claims and amendments.
• Raise invoices and monitor payments.
• Respond to enquiries from parents and prospective families.
• Coordinate the admissions process.
• Complete census returns and support audits.
• Maintain and monitor pupil attendance registers.
• Record daily meal choices.
• Provide general administrative support to the wider school community.

Skills

Administrative exp

Customer service

Organised

Teamwork

Communication

Job description

Hardwick and Cambourne Community Primary School

Vacancy for a Permanent Part Time Administrative Assistant

Required from 5th January 2027

Closing date: Friday 6th November at midday

Interviews: w/c 9th November

Pay Scale: Scale 3 Point 5 (FTE £26,427, Actual £11,977)

20 Hours per Week, Term Time Only, Monday to Thursday 8.30am - 1.30pm

Are you an organised and enthusiastic administrator with experience working in a busy office environment? Do you enjoy interacting with a wide range of people and delivering excellent customer service?

Hardwick and Cambourne Community Primary School is seeking a proactive and dedicated individual to join our friendly and supportive office team at our Cambourne Campus. This is an exciting opportunity to become part of a vibrant team of professionals who work together to ensure the smooth running of our school and preschool provision.

About the Role

The successful candidate will take responsibility for the administration of our thriving Pre-School and provide support across the wider school office. This varied and rewarding role includes:

• Managing Early Years funding claims and amendments
• Raising invoices and monitoring payments
• Responding to enquiries from parents and prospective families
• Coordinating the admissions process
• Completing census returns and supporting audit requirements
• Maintaining and monitoring pupil attendance registers
• Recording daily meal choices
• Providing general administrative support to the wider school community

No two days are the same, making this an ideal role for someone who enjoys variety, thrives in a busy environment and takes pride in delivering a high-quality service.

We Are Looking For Someone Who:

• Has previous experience in an administrative or customer-facing role
• Is highly organised, accurate and able to manage multiple priorities
• Works collaboratively as part of a team
• Uses initiative and demonstrates a flexible, positive approach
• Is keen to learn new skills and share best practice with colleagues
• Has excellent communication and interpersonal skills

In Return, We Offer:

• Term-time working, supporting a positive work-life balance
• A welcoming and supportive staff team who value collaboration, respect and wellbeing
• Excellent professional development opportunities
• A stimulating and rewarding working environment where every day brings something different
• The opportunity to make a real difference to children, families and the wider school community

If you are looking for a rewarding administrative role within a friendly and ambitious school, we would love to hear from you.

Hardwick and Cambourne Primary School is committed to safeguarding and promoting welfare of children in our care. All staff and volunteers are expected to share this commitment. In our school we create a culture of safeguarding vigilance which is the responsibility of all staff.

When applying for a post at Hardwick and Cambourne Primary school, you will be subject to a safer recruitment process as follows:

If you are shortlisted, you will be required to complete a self-disclosure, which you will need to bring with you in an envelope marked confidential

All shortlisted candidates will be subject to an online search

During the interview process, the interview panel will explore your skills, experience and attitudes and the questions asked with include questions about safeguarding children

All successful candidates will be subject to an enhanced DBS check with barred list