Administration Assistant (Little Aston Primary Academy)

Stoke; Stoke-on-Trent; On-site; GBP 11,000 - 12,000; Part time

Job summary

Little Aston Primary Academy is seeking an Administration Assistant to provide friendly, professional support across the school. The role is part time (18 hours per week), Wednesday to Friday, during term time, with 46.3 paid weeks and a pro rata salary starting at SCP6.

You will manage records, post, emails and calls, greet visitors, support attendance, meetings and school events, and assist with purchasing and finance tasks while maintaining confidentiality and safeguarding.

Qualifications

• 18 hours per week, Wednesday to Friday.
• Experience in administrative or customer-facing role valued.
• Ability to maintain records and handle enquiries.

Responsibilities

• Maintaining accurate electronic and paper records, the school calendar and filing systems.
• Managing forms, post, emails and telephone enquiries.
• Welcoming visitors, sign-in and safeguarding procedures, and site security awareness.
• Supporting attendance administration, including recording attendance and lateness and contacting families.
• Preparing communications for parents, staff and stakeholders.
• Assisting with meetings, parents’ evenings and school events.
• Supporting purchasing, stock monitoring and routine finance administration.
• Reporting IT or equipment issues and helping keep office systems running smoothly.
• Handling sensitive information confidentially and in line with school procedures.

Skills

Administrative experience

Customer-facing experience

Job description

Administration Assistant (Little Aston Primary Academy)

Job Type:

Job Type: Part Time, Permanent

Category:

Category: Schools and Academies

Closing Date:

Closing Date: 11/23/2026

Reference:

Reference: 0000027603

Description

Little Aston Primary Academy
Hours:18 hours per week, Wednesday to Friday, 8.45am–3.30pm,including a 45-minute unpaid break
Working pattern:Term time only, 46.3 paid weeks
Salary:Grade 4, SCP6–SCP7 (£26,847–£27,274 full-time equivalent).Starting at SCP6, the pro rata salary is approximately £11,597 gross peryear, based on a contracted FTE of 0.486.

Little Aston Primary Academy is a warm, welcoming schoolwhere pupils are encouraged to learn, achieve and take pride in being part ofour school community. We are looking for a friendly, organised and dependableAdministration Assistant to help our school run smoothly and provide aprofessional, supportive service to pupils, families, staff and visitors.

About the role

You will provide administrative and reception support acrossthe school. As a first point of contact for many families and visitors, youwill help create a welcoming atmosphere while handling enquiries with care anddiscretion.

Your duties will include:

• Maintaining accurate electronic and paperrecords, the school calendar and filing systems.
• Managing forms, incoming and outgoing post,emails and telephone enquiries.
• Welcoming visitors, following school sign-in andsafeguarding procedures, and remaining alert to any site security concerns.
• Supporting attendance administration,including recording attendance and lateness and contacting families when

when required.

• Preparing communications for parents, staff andother stakeholders.
• Assisting with meetings, parents’ evenings andschool events.
• Supporting purchasing, stock monitoring androutine finance administration.
• Reporting IT or equipment issues and helpingkeep office systems running effectively.
• Handling sensitive information confidentiallyand in line with school procedures.

About you

• You will be organised, approachable and able to manage a varied workload calmly and accurately. You will communicateprofessionally with a range of people, use IT confidently and understand theimportance of confidentiality and safeguarding. Previous experience in anadministrative or customer-facing role would be valuable.
• We are looking for someone who will contributepositively to our inclusive school community and uphold our values of learning,achieving together and being proud of who we are.

Interview date 23/11/2026

This position is subject to a criminal records check fromthe Disclosureand Barring Service(formerly CRB) which will require you todisclose details of all unspent and unfiltered spentreprimands, formalwarnings, cautions and convictions as part of the recruitment process.Thispost is exempt from the Rehabilitation of Offenders Act 1974.Shortlisted candidates will be askedto complete a self-declaration oftheir criminal record and other relevant safeguarding informationthat maymake them unsuitable to work with children. It is an offence to apply for thisposition ifyou are barred from engaging in regulated activity