Administration Assistant – Belfast

TN United Kingdom; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

An exciting opportunity to join a leading public sector employer in Belfast as a full-time Administration Assistant. This role offers a chance to support crucial relocation activities, ensuring a smooth transition for the organization. Responsibilities include managing front-of-house operations, coordinating inventory checks, and handling confidential files. Ideal candidates will have strong experience with Microsoft products and a background in reception management. Join a dynamic team and make a meaningful impact in a supportive work environment.

Qualifications

• GCSE Mathematics and English Language (grade C and above) required.
• Experience in Microsoft products essential for daily tasks.

Responsibilities

• Provide professional front of house and visitor management.
• Manage confidential waste disposal and inventory for relocation.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Microsoft Word

Reception Management

Education

GCSE Mathematics

GCSE English Language

Job description

Social network you want to login/join with:

Client:

The Recruitment Co

Location:

Belfast, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

8734f5685f64

Job Views:

3

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

We have a fantastic opportunity for you to join our client, based in Belfast as a full-time Administration Assistant.

Our client is Northern Ireland’s Leading Public Sector Employer.

Rate of Pay: £13.25

Start Date: 15th May

Duration: 12 weeks

Location: Belfast

Hours: Monday to Friday (9am – 5pm)

Job Duties:

The purpose of the post is to provide short term support in a number of business as usual activities and in several work areas specifically related to our preparations to relocate from our current premises. These include but are not limited to:

• Providing a professional front of house and visitor management
• Opening and logging post received · Managing confidential waste disposal ensuring sufficient bags are available as required across the office Relocation Related
• Completing a room by room/line by line inventory of all items of furniture and equipment in a spreadsheet format (to allow the project board to make decisions on which items to bring to MH and which to send to Stores
• Completing a line by line check on all registered files against the file register in preparation for relocation to offsite storage and make any updates to the register as needed
• Boxing up registered files according to offsite storage requirements in preparation for collection by contractor
• Coordinating with directorate admins to catalogue of all original licences and modifications currently held in fire safes

Essential Experience/Qualifications required:

• GCSE Mathematics and English Language (grade C and above)
• Experience in personal use of Microsoft products (Excel, Outlook, Teams, Word)
• Experience of managing reception and professionally handling visitors