Administrative Assistant

DWF; Belfast; Hybrid; GBP 40,000 - 55,000; Part time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support their Motor & Fraud team. This part-time role involves managing correspondence, maintaining filing systems, and ensuring high-quality documentation. You will play a vital role in enabling fee-earning colleagues to focus on client work while providing essential administrative support. Join a dynamic team that values your contributions and fosters a collaborative environment. If you thrive in a busy atmosphere and are eager to make a difference, this opportunity is perfect for you.

Qualifications

• Previous experience in a PA or Secretarial role.
• Strong organizational and administration skills.

Responsibilities

• Manage the Motor and Fraud central inbox and correspondence.
• Proof dictations and prepare briefs for Counsel.

Skills

Organizational Skills

Communication Skills

MS Office Suite

Case Management Systems

Education

Background in Finance

Job description

DWF Belfast, Northern Ireland, United Kingdom

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DWF Belfast, Northern Ireland, United Kingdom

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Why join us?

DWF is recruiting for a Administrative Assistant to provide notable support to our Motor & Fraud team, supporting multiple Partners and Solicitors. Your role is crucial in enabling our fee-earning colleagues to optimise their billable time and focus on client work.

This is a part time role consisting of 4 working days per week. You will be based out of the Belfast office 3 out of the 4 days per week with 1 day being done remotely.

Responsibilities

This is an extremely varied role which will suit anyone who likes to be busy and challenged. As Personal Assistant, you are responsible, along with your team members, for managing the Motor and Fraud central inbox handling correspondence, emails, phone-calls, letters, liaising with Solicitors, Barristers, and Insurance Companies, as well as retrieving client debt and maintaining the electronic filing system and, opening, closing and archiving files.

You will also proof dictations before they are sent to Solicitors, ensuring final documents are grammatically correct, professionally formatted and ready for distribution/ filing. In addition you are responsible for preparing electronic and paper briefs to be sent to Counsel.

You will prioritise and deal with all delegated tasks to ensure a high level of support is provided at all times.

What will help you succeed in this role?

Essential

• Previous experience in a PA or Secretarial role
• Experienced with the MS Office suite together with case management systems
• Excellent communication abilities
• Considerable organisational & administration skills.
  
  

Desirable

• Background experience or education in finance.
• PA/ Secretarial litigation experience
  
  

What we offer?

We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF.

We are an equal opportunities employer that celebrates diversity and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. If you're excited about the opportunity but your experience doesn’t align perfectly with all the requirements, please apply anyway. You may be the right candidate for the role or others across the wider team.

About Us

DWF is a leading global provider of integrated legal and business services. Our approach delivers efficiency, price certainty and transparency for our clients across the world without compromising on quality or service. Our purpose is to deliver positive outcomes with our colleagues, clients and communities and we foster a culture that places our colleagues at the centre of all that we do.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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