Admin Officer – Stormont (Belfast)

TN United Kingdom; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Admin Officer to join their team in Belfast. This full-time role offers a unique opportunity to work within the Safety Strategy Unit, where you'll play a crucial part in managing administrative functions that support national safety processes. You'll be responsible for coordinating correspondence, processing financial documents, and providing essential support to ensure the smooth operation of the directorate. With a focus on professional development and a commitment to diversity, this position is perfect for someone looking to enhance their skills in a supportive environment.

Benefits

On the job training

Long term opportunity

Career progression

Diverse and inclusive employer

Qualifications

• Strong organizational skills and ability to manage time effectively.
• Experience in financial administration and correspondence management.

Responsibilities

• Maintain correspondence logs and liaise with officials for responses.
• Process invoices and manage financial records for the unit.

Skills

Organizational Skills

Time Management

Planning Skills

Education

5 GCSEs including Maths & English

Tools

Microsoft Office

Spreadsheets

Job description

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Admin Officer – Stormont (Belfast), Belfast

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Client:

The Recruitment Co

Location:

Belfast, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

041db95f3bff

Job Views:

1

Posted:

07.05.2025

Expiry Date:

21.06.2025

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Job Description:

Position: Admin Officer

AO Pay Rate: £12.97 per hour

Hours: Full time, 37 hours per week

Start Date: As soon as possible

Location: Castle Buildings, Stormont

Length of Contract: 9 months

Benefits working with NICS:

• On the job training provided
• Long term opportunity
• Gain valuable skills and progress your career
• Diverse and inclusive employer with active social mobility policies

H ours of Work: 9 to 5 Monday to Friday (Flexi Arrangements also apply)

Job Duties:

This vacancy is in the Safety Strategy Unit (SSU), which sits in the Quality, Safety and Improvement Directorate (QSID) of the Healthcare Policy Group. The branch is responsible for several key national safety processes and alerts, and also provides a corporate and finance-based administration function to the Directorate.

The AO post holder will need to have well developed planning, time management and organisational skills and work well within a small team. The post holder will require an ability to co-ordinate and collate the work of others to enable the achievement of required branch deadlines.

The duties of the post will include, but are not restricted to:

Machinery of Government
• To update and maintain a central correspondence log of Private Office correspondence on behalf of QSID.
• To liaise with Private Office and issue reminders to lead officials for responses.

Finance
• To raise purchase orders, receipt and process invoices and expenses for SSU and other branches within QSID.
• To liaise with suppliers and ALBs in respect of financial arrangements or queries as appropriate.
• To maintain spreadsheets in relation to expenditure within SSU and other branches within QSID.
• To run reports on Account NI to assist with the production of financial returns.

Mailboxes and Correspondence
• To monitor the Quality and Safety mailbox and collating timely responses as required.
• To issue SSU circulars and Safety Alerts to ALBs.

Early Alerts
• To distribute in a prompt and timely way, notifications received from HSC Chief Executives and their senior staff of events which have occurred which may require urgent attention by Minister, Policy Leads or Chief Professional Officers.

General
• To provide general administrative support where required.
• To assist all levels of SSU in the delivery of daily business.
• To coordinate and arrange meetings / staff and room availability.
• To support the SSU team and wider directorate with electronic record management duties.
The above duties are intended to indicate the broad range of responsibilities and requirements of the post. It is not an exhaustive list and the post holder may be required to carry out other duties as directed by the Head of Branch/Division according to business need.

Must have 5 GCSEs including Maths & English (must be able to show certificates)

*The successful applicant will be required to complete an Access NI during registration*