Admin Assistant - Public Sector

VanRath; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Admin Assistant to join their team on a short-term contract. This role offers an immediate start and a competitive hourly rate. The ideal candidate will provide essential administrative support, handle operational inquiries, and assist with meeting logistics. Strong proficiency in Microsoft Office, particularly Excel, is essential, along with excellent organizational and communication skills. This is a fantastic opportunity for individuals looking to enhance their administrative experience in a supportive environment.

Benefits

Excellent working environment

Qualifications

• Minimum of 4 GCSEs or equivalent or 1 year of relevant experience.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Provide a professional administrative service for the organisation.
• Assist with the organisation and logistics of meetings, including room bookings.
• Update electronic records and generate reports as required.

Skills

Microsoft Office

Attention to Detail

Organizational Skills

Communication Skills

Data Entry

Education

4 GCSEs or equivalent

1 year of relevant experience

Job description

VANRATH are delighted to be supporting a Public Sector employer who are actively seeking an Admin Assistant to join their team on a short-term contract basis.

This is an urgent requirement offering an immediate start date.

What's in it for you?

• £12.59 per hour
• Excellent working environment

Responsibilities:

• Provide a professional administrative service for the organisation.
• Carry out general administrative duties, including taking and relaying messages as appropriate when required.
• Handle general operational enquiries and refer to others as necessary.
• Assist with the organisation and logistics of meetings, including room bookings and hospitality arrangements.
• Provide administrative and secretarial support by completing defined tasks and projects, including word processing, data entry using internal systems, working with spreadsheets, managing communication with service users, colleagues, and external suppliers (face-to-face and via telephone), photocopying, and scanning.
• Support the maintenance of central, specialised, and other records and document management systems (both physical and electronic). Ensure records are stored correctly and are easy to retrieve.
• Update electronic records, perform data input, and generate reports and performance statistics as required.
• Assist with file archiving, including arranging appropriate storage and transport.
• Undertake other duties of a similar level of responsibility as may reasonably be required from time to time.

Essential Criteria:

• Minimum of 4 GCSEs (or equivalent) or 1 year of relevant experience.
• Proficiency in Microsoft Office, especially Excel.
• Strong attention to detail, organisational, and communication skills.
• Ability to work independently and meet deadlines.

For further information on this opportunity, or any other position in Belfast or wider Northern Ireland, please apply via the link or contact Conor Birch in the strictest confidence.

Some feedback from recent VANRATH candidates-

''I would highly recommend VANRATH who I found to be thoroughly helpful, informative and efficient from first point of contact. Within a week of sending my CV I had interviewed and received an offer for a new role''

''Very pleased with the service provided and extremely appreciative to VANRATH, who I'd highly recommend.''

''VANRATH was very helpful in assisting me in obtaining my new employment post. They made care to stay in touch, inform me of any updates and gave me some excellent interview advice. Thank you for all your assistance; I wouldn't think twice about using VANRATH again. Outstanding service.''