Administration Assistant

NHS National Services Scotland; Irvine; On-site; GBP 20,000 - 25,000; Full time

Job summary

A regional health service provider in Scotland seeks an Administration Assistant for comprehensive administrative support within community nursing services. Candidates must possess SVQ Level 2 in Business Administration or equivalent experience, alongside strong skills in Microsoft Office and excellent communication abilities. The role demands a commitment to confidentiality and interpersonal effectiveness, presenting an opportunity to contribute to community healthcare.

Qualifications

• Educated to SVQ Level 2 in Business Administration or equivalent clerical experience.
• Excellent administrative and computer skills required, including database maintenance.
• Ability to manage sensitive information under GDPR regulations.

Responsibilities

• Provide comprehensive administrative support for District Nursing and Complex Care services.
• Work collaboratively in a safe, caring, and respectful manner.
• Demonstrate flexibility in managing workload to meet challenging timescales.

Skills

Excellent administrative skills

Proficient with Microsoft Office

Strong communication skills

Time management

Interpersonal skills

Education

SVQ Level 2 in Business Administration/IT

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An exciting opportunity has arisen for an Administration Assistant based at Ayrshire Central Hospital.

What you will do:

Working as an Administration Assistant within North Ayrshire Health and Social Care Partnership Community Nursing services you will provide comprehensive administrative support for the District Nursing and Complex Packages of Care services.

Knowledge, training and/or experience required to do the job:

You will be educated to SVQ Level 2 in Business Administration/IT or have equivalent clerical experience. You will have excellent administrative and accredited computer skills with practical experience and knowledge of database creation and maintenance. You will have a working knowledge and a high level of competence of Microsoft Office Packages (i.e. Outlook/Word/Excel/PowerPoint and Teams). Excellent time management and communication skills, both written and verbal are essential as well as a high degree of interpersonal skills with the ability to deal with highly confidential/sensitive issues in an appropriate manner. You must have the ability to adhere to strict maintenance of confidentiality with a knowledge/understanding and compliance of General Data Protection Regulation (GDPR). The ability to work unsupervised whilst using your own initiative as well as being able to work effectively and efficiently as part of a team is essential. You must also be able to work to challenging timescales by organising and prioritising your workload and have the flexibility to change and last minute demands.

Hours:

37 hours per week Monday - Friday

If you would like to find out more about the role, please contact Fiona McLeod, Clinical Team Leader via email [e-mail].

Additional information for Overseas candidates:

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

Additional information for all candidates:

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.