Administration Assistant

Confidential; Gravesend; On-site; GBP 21,000 - 29,000; Part time

Job summary

Confidential is seeking an Office Administrator to join our Gravesend-based team on a contract basis. The role runs Monday to Friday, 9:00am–3:00pm, with a pay rate of £18.00 per hour. You will carry out day-to-day administrative tasks in a busy office environment, using Excel and Outlook to manage records and correspondence.

The ideal candidate is organised, reliable and detail-focused, comfortable handling numbers and spreadsheets, and capable of working independently to support the wider team.

Qualifications

• Experience in an administrative or office-based role.
• Strong organisational and time-management skills.
• Good attention to detail and accuracy.
• Experience raising Purchase Orders is advantageous.
• Experience monitoring utilities, meters or similar records is beneficial.

Responsibilities

• Raising and processing Purchase Orders (POs) and maintaining accurate records.
• Tracking and checking gas meters, recording readings and monitoring usage.
• Updating spreadsheets, databases and internal systems.
• Checking invoices, paperwork and purchase documentation where required.
• Liaising with suppliers, contractors and internal teams to obtain information and resolve routine queries.
• Monitoring administrative tasks and ensuring they are completed within agreed timescales.
• Assisting with general office coordination and day-to-day operational requirements.
• Providing administrative support to the wider team as required.

Skills

Administrative experience

Organisational skills

Attention to detail

PO management

Microsoft Office

Tools

Excel

Outlook

Job description

Position: Administrator / Office Administrator

Location: Gravesend Kent

Rate/Salary: £18.00 per hour

Type: Contract

Hours: Monday to Friday, 9:00am 3:00pm

We are looking for an organised, reliable and detail-focused Administrator / Office Administrator to provide day-to-day administrative support within a busy office environment. The successful candidate will be confident using computer systems, comfortable working with records and paperwork, and able to manage tasks accurately and efficiently.

Key Responsibilities of:

• Raising and processing Purchase Orders (POs) and maintaining accurate records.
• Tracking and checking gas meters, including recording readings and monitoring usage.
• Supporting general office administration and maintaining organised records and documentation.
• Updating spreadsheets, databases and internal systems.
• Checking invoices, paperwork and purchase documentation where required.
• Liaising with suppliers, contractors and internal teams to obtain information and resolve routine queries.
• Monitoring administrative tasks and ensuring they are completed within agreed timescales.
• Assisting with general office coordination and day-to-day operational requirements.
• Providing administrative support to the wider team as required.

Essential Skills & Qualifications:

• Previous experience in an administrative or office-based role.
• Strong organisational and time-management skills.
• Good attention to detail and accuracy.
• Confident using Microsoft Office, particularly Excel and Outlook.
• Comfortable working with numbers, records and spreadsheets.
• Good written and verbal communication skills.
• Ability to work independently and manage a varied workload.
• Reliable, professional and proactive approach.
• Previous experience raising Purchase Orders would be advantageous.
• Experience monitoring utilities, meters, facilities or similar records would be beneficial.