Office Assistant - 12 Month Fixed Term Contract

Allen Associates (Oxford) Ltd; Harwell; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Car parking

Occasional travel support

Job summary

Allen Associates (Oxford) Ltd is seeking an organised and friendly Office Assistant to support front-of-house operations and general admin within a professional trade association.

This 12-month fixed-term contract requires an immediate start and involves reception duties, diary management, meeting room coordination, event support, and document handling. Office-based role with onsite parking and occasional travel support.

Qualifications

• Proficiency in Microsoft Office applications, especially Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Deliver a professional and welcoming front-of-house experience for visitors, phone callers, and internal teams.
• Manage reception duties, including greeting guests and handling inquiries efficiently.
• Support various teams with administrative tasks related to projects, events, and meetings.
• Coordinate meeting room bookings, set up facilities, and ensure equipment is in working order.
• Maintain accurate records, correspondence, and filing systems, including document preparation and record keeping.
• Assist with organisation of events, including logistics and attendee communication.
• Provide general office support, including mail handling, ordering supplies, and liaising with contractors.

Skills

Organization

Communication

Front-of-house experience

Team support

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Are you organised, friendly, and looking for an opportunity to support the operations of a professional organisation? If so, this is a fantastic chance to join a busy team, providing vital administrative and front-of-house support, helping the organisation run smoothly.

Please note, this is position will require an immediate start, notice periods cannot be accommodated.

Office Assistant - 12 month Fixed Term Contract Responsibilities

This position will involve, but will not be limited to:

• Delivering a professional and welcoming front-of-house experience for visitors, phone callers, and internal teams.
• Managing reception duties, including greeting guests and handling inquiries efficiently.
• Supporting various teams with administrative tasks related to projects, events, and meetings.
• Coordinating meeting room bookings, setting up facilities, and ensuring equipment is in working order.
• Maintaining accurate records, correspondence, and filing systems, including document preparation and record keeping.
• Assisting with organisation of events, including logistics and attendee communication.
• Providing general office support, including mail handling, ordering supplies, and liaising with contractors.

Office Assistant - 12 month Fixed Term Contract Rewards

• £26,000-£28,000 per annum, depending on skills and experience
• The working hours are generally 8.30am-4pm, with an unpaid lunch break.
• Supportive environment where colleagues value professionalism, organisation, and collaboration.
• Opportunities for developing administrative skills within a well-regarded organisation committed to member focus and innovation.
• Access to a range of employee benefits, including car parking and occasional travel support.

The Company

Our client is a well-established trade association fostering an inclusive, collaborative, and trustworthy working environment where members and staff are valued and encouraged to contribute. This is a welcoming environment for someone looking to gain valuable experience in office administration within a professional organisation.

Office Assistant - 12 month Fixed Term Contract Experience Essentials

• Proficiency in Microsoft Office applications, especially Outlook, Word, Excel, PowerPoint, and Teams.
• Experience organising meetings, managing diaries, and preparing documentation.
• Strong attention to detail and high levels of organisation with the ability to prioritise competing demands.
• Good interpersonal and communication skills, both verbal and written.
• Ability to handle sensitive information discretely and support colleagues professionally.
• Familiarity with business systems such as SharePoint, CRM, or similar databases is desirable.

Location

This is an office-based role in an environment with limited public transport; thus, a driving licence and access to your own vehicle are essential. The organisation offers onsite parking and occasional travel for events.