Administration Assistant

Pinney Talfourd LLP; Greater London; Sur place; GBP 22 000 - 26 000; Plein temps

Résumé du poste

Pinney Talfourd LLP is seeking an Administration Assistant to provide practical and administrative support, ensuring the smooth day-to-day running of the office. The role is varied, hands-on and requires someone who is organised, proactive and willing to assist wherever needed.

The postholder will help maintain a professional, tidy and welcoming environment for staff, clients and visitors, with duties spanning reception cover, facilities coordination and general office assistance.

Qualifications

• Organised, reliable and able to manage a varied workload.
• Professional, approachable and helpful manner.
• Good attention to detail and pride in maintaining a tidy working environment.
• Ability to work independently, use initiative and a proactive attitude.
• Flexible and willing to support different areas of the office as needed.
• Good communication skills and the ability to interact appropriately with staff, clients and visitors.
• Ideally, candidates will have a minimum of one year’s experience in a similar administrative, office support or reception-based role.

Responsabilités

• Maintain a clean, tidy and welcoming office environment, including meeting rooms, shared areas, kitchens, refreshments, coffee machines and stationery supplies.
• Provide practical administrative support across the office, including file closing, internal post distribution, deliveries, DX post, Post Office runs and general assistance to colleagues and departments.
• Support reception as required, including covering breaks, lunch periods, holidays, unplanned absences and ad-hoc cover at other office locations, while assisting with client-facing duties in a professional manner.
• Help coordinate day-to-day facilities matters by reporting maintenance issues promptly, liaising with contractors, arranging access where appropriate and following up on works as required.
• Assist with office events and room set-ups, including preparing rooms, moving furniture or equipment, laying out refreshments and materials, clearing away afterwards and providing hands-on support when needed.

Connaissances

Organised

Attention to detail

Communication skills

Independent worker

Proactive

Flexible

Description du poste

The Administration Assistant will provide practical and administrative support to ensure the smooth day-to-day running of the office. This role is varied and hands-on, requiring someone who is organised, proactive and willing to assist wherever needed. The postholder will help maintain a professional, tidy and welcoming office environment for staff, clients and visitors.

• Maintain a clean, tidy and welcoming office environment, including meeting rooms, shared areas, kitchens, refreshments, coffee machines and stationery supplies.
• Provide practical administrative support across the office, including file closing, internal post distribution, deliveries, DX post, Post Office runs and general assistance to colleagues and departments.
• Support reception as required, including covering breaks, lunch periods, holidays, unplanned absences and ad-hoc cover at other office locations, while assisting with client-facing duties in a professional manner.
• Help coordinate day-to-day facilities matters by reporting maintenance issues promptly, liaising with contractors, arranging access where appropriate and following up on works as required.
• Assist with office events and room set-ups, including preparing rooms, moving furniture or equipment, laying out refreshments and materials, clearing away afterwards and providing hands-on support when needed.

About you

• Organised, reliable and able to manage a varied workload.
• Professional, approachable and helpful manner.
• Good attention to detail and pride in maintaining a tidy working environment.
• Ability to work independently, use initiative and a proactive attitude.
• Flexible and willing to support different areas of the office as needed.
• Good communication skills and the ability to interact appropriately with staff, clients and visitors.
• Ideally, candidates will have a minimum of one year’s experience in a similar administrative, office support or reception-based role.

The Administration Assistant will be expected to work as part of the wider office team, helping to maintain an efficient, professional and well-presented working environment. The role requires flexibility, a positive attitude and a willingness to support colleagues with both routine and ad hoc tasks.