Administration Assistant

Pinney Talfourd LLP; Greater London; On-site; GBP 22,000 - 26,000; Full time

Job summary

Pinney Talfourd LLP is seeking an Administration Assistant to provide practical and administrative support, ensuring the smooth day-to-day running of the office. The role is varied, hands-on and requires someone who is organised, proactive and willing to assist wherever needed.

The postholder will help maintain a professional, tidy and welcoming environment for staff, clients and visitors, with duties spanning reception cover, facilities coordination and general office assistance.

Qualifications

• Organised, reliable and able to manage a varied workload.
• Professional, approachable and helpful manner.
• Good attention to detail and pride in maintaining a tidy working environment.
• Ability to work independently, use initiative and a proactive attitude.
• Flexible and willing to support different areas of the office as needed.
• Good communication skills and the ability to interact appropriately with staff, clients and visitors.
• Ideally, candidates will have a minimum of one year’s experience in a similar administrative, office support or reception-based role.

Responsibilities

• Maintain a clean, tidy and welcoming office environment, including meeting rooms, shared areas, kitchens, refreshments, coffee machines and stationery supplies.
• Provide practical administrative support across the office, including file closing, internal post distribution, deliveries, DX post, Post Office runs and general assistance to colleagues and departments.
• Support reception as required, including covering breaks, lunch periods, holidays, unplanned absences and ad-hoc cover at other office locations, while assisting with client-facing duties in a professional manner.
• Help coordinate day-to-day facilities matters by reporting maintenance issues promptly, liaising with contractors, arranging access where appropriate and following up on works as required.
• Assist with office events and room set-ups, including preparing rooms, moving furniture or equipment, laying out refreshments and materials, clearing away afterwards and providing hands-on support when needed.

Skills

Organised

Attention to detail

Communication skills

Independent worker

Proactive

Flexible

Job description

The Administration Assistant will provide practical and administrative support to ensure the smooth day-to-day running of the office. This role is varied and hands-on, requiring someone who is organised, proactive and willing to assist wherever needed. The postholder will help maintain a professional, tidy and welcoming office environment for staff, clients and visitors.

• Maintain a clean, tidy and welcoming office environment, including meeting rooms, shared areas, kitchens, refreshments, coffee machines and stationery supplies.
• Provide practical administrative support across the office, including file closing, internal post distribution, deliveries, DX post, Post Office runs and general assistance to colleagues and departments.
• Support reception as required, including covering breaks, lunch periods, holidays, unplanned absences and ad-hoc cover at other office locations, while assisting with client-facing duties in a professional manner.
• Help coordinate day-to-day facilities matters by reporting maintenance issues promptly, liaising with contractors, arranging access where appropriate and following up on works as required.
• Assist with office events and room set-ups, including preparing rooms, moving furniture or equipment, laying out refreshments and materials, clearing away afterwards and providing hands-on support when needed.

About you

• Organised, reliable and able to manage a varied workload.
• Professional, approachable and helpful manner.
• Good attention to detail and pride in maintaining a tidy working environment.
• Ability to work independently, use initiative and a proactive attitude.
• Flexible and willing to support different areas of the office as needed.
• Good communication skills and the ability to interact appropriately with staff, clients and visitors.
• Ideally, candidates will have a minimum of one year’s experience in a similar administrative, office support or reception-based role.

The Administration Assistant will be expected to work as part of the wider office team, helping to maintain an efficient, professional and well-presented working environment. The role requires flexibility, a positive attitude and a willingness to support colleagues with both routine and ad hoc tasks.