Administration Assistant

Northumberland, Tyne and Wear NHS Foundation Trust; Ashington; On-site; GBP 19,000 - 24,000; Full time

Benefits offered by this job

Lease cars

Childcare schemes

Staff discounts

Season tickets for travel

Cycle to work scheme

Job summary

Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust is inviting applications for a reception administrative role across Ashington, Blyth and Wallsend sites. The role supports clinical colleagues and requires friendly, professional communication and solid IT skills. The full-time position runs weekdays with a 8:30 a.m.

to 5:00 p.m. schedule and occasional late clinics. Applicants should have typing/word processing experience, NHS familiarity, and the ability to manage post, calls and

Qualifications

• Excellent communication and interpersonal skills.
• Good general education to GCSE/O-Level.
• Experience in NHS environment preferred.
• Ability to uphold confidentiality.

Responsibilities

• Meeting and welcoming clients at various sites.
• Receiving client telephone calls and answering queries.
• Liaise with clinical colleagues on telephone calls and queries.
• Monitoring inboxes and actioning queries with guidance.
• Managing incoming and outgoing post per service requirements.

Skills

Communication skills

Customer service

Organisational skills

Education

OCR/RSA Level 2 Typing/Word processing

GCSE English

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Office

Job description

Hello!

We are so delighted you are considering coming to work with us at Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust (CNTW).

We know the power of looking into an organisation, one you might want to work in, or one where you are going to get help, and being able to say, 'I've seen somewhere I can fit in and be myself.' We're on a journey to make the Trust an inclusive employer, representative of the community we serve and we want more of our community to consider applying for jobs with us.

Opportunities for you

Spanning east to west coasts from Northumberland to Cumbria and from the Scottish Borders down to Middlesbrough we've got exciting new opportunities available at every level and in every area.

We offer flexible working, helping work fit around family and caring responsibilities, or training and development needs and there's lots on offer in the way of benefits, such as, lease cars, childcare schemes, staff discounts, season tickets for travel and a cycle to work scheme. All this in a vibrant workplace supported by the following staff networks.

• lease cars
• childcare schemes
• staff discounts
• season tickets for travel
• cycle to work scheme

• Cultural diversity staff network
• Disabled staff network
• LGBT+ staff network

We also have a number of staff support groups which are open to any staff to attend. These Include:

• Armed Forces and Veterans Staff Network
• Mind, Health and Wellbeing Community
• Menopause toolkit and cafes and staff carer support group

We offer fantastic personal development opportunities through our Collective Leadership Programme and other Organisational Development initiatives. Whatever you are looking for, you will be joining a supportive, friendly team, offering varied and interesting roles, with opportunities for career progression.

We're always seeking to improve as an organisation. Do you want to be part of that?

Please note that it is a requirement of this Trust that all external applicants pay for their own DBS certification if a DBS check is required for the post. The method of payment is a salary deduction from your first monthly pay

Job overview

Applications are invited from suitably qualified and experienced candidates to join our busy reception administration team within Northumberland Recovery Partnership (NRP) and North Tyneside Recovery Partnership (NTRP), in Ashington, Blyth and Wallsend respectively.

NRP and NTRP, in partnership with Waythrough, covers all drug and alcohol services within Northumberland and North Tyneside and is an ageless service.

Our vision is to improve the well-being of everyone we serve, delivering services that match the best in the world, ensuring that we help those most in need in our community to make positive and lasting changes by identifying steps they have to take and then support them to lead a fulfilling life.

The administration team supports clinical colleagues to deliver this service.

The administration team consists of an Admin Team Lead, Administration Officers and Administration Assistants.

The full-time role is Monday to Friday and you will work on a rota to provide cover from 8.30 a.m. to 5.00 p.m. There is also 1 late clinic a week which is covered on a rota basis

Main duties of the job

The main duties of the role will be:

• meeting and welcoming clients to Greenacres in Ashington, Sextant House in Blyth and The Forum in Wallsend
• Receiving client telephone calls and answering queries
• Liaise with clinical colleagues on telephone calls and queries relating to clients
• Monitoring inboxes and actioning queries with guidance from the Admin Team Lead
• Managing incoming and outgoing post in line with service requirements and Trust policies

You should have excellent communication, customer service and organisational skills as you will have to interact with a variety of people. Resilience is also required due to the nature of the service.

The ideal candidate should have excellent communication, customer service and organisational skills, as well as a working knowledge of office procedures including IT skills.

You should currently hold the required level of qualifications, as outlined in the Essential Criteria of the Personal Specification. If you do not meet this criteria you may not be shortlisted.

Working for our organisation

We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.

NHS Employees identified as at risk of compulsory redundancy and those eligible for the NENC Re-Deployment careers hub will receive prior consideration.

Detailed job description and main responsibilities

Please find attached job description for full details.

Advertising date : 8th September 2026

Closing date : 22nd September 2026

Please note - this vacancy may close early once a suitable number of applications are received

Person specification

Education and Qualification

Essential criteria

• OCR/RSA Level 2 Typing/Word processing qualification (or equivalent) and/or relevant demonstrable experience
• Good general level of education to O-Level/ GCSE or equivalent in English Language

Desirable criteria

• NVQ Level 2 in Business Administration.
• NVQ Level 2 in Customer Service.

Skills and Knowledge

Essential criteria

• Working knowledge of Microsoft applications, including Outlook, Word, Excel and Power Point
• Able to input data accurately and efficiently
• Ability to maintain and update Patient Information Database(s)
• Good communication and interpersonal skills, both verbal and written
• Good working knowledge of office procedures ideally in an NHS environment

Experience

Essential criteria

• Experience of working in an administration role
• Ability to uphold confidentiality at all times
• Able to prioritise and plan own workload
• Experience of working with paper-based and electronic filing systems
• Calm and resilient and able to maintain professionalism

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.

Please ensure to check out all of the supporting documents linked to this advert, for useful information about working for us, information from our Chief Executive and much more.