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Administration and Events Coordinator

Southbank Centre

Greater London

Hybrid

GBP 35,000 - 40,000

Full time

9 days ago

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Job summary

An established industry player is seeking an Administration and Events Coordinator to join their Visual Arts team for a 6-month fixed-term contract. This role involves centralised administration, managing events, and maintaining stakeholder relationships. The successful candidate will thrive in a collaborative environment and contribute to the planning and execution of both private and public events. With a strong emphasis on diversity and inclusion, the organization offers a supportive atmosphere where creativity and innovation flourish. If you have a passion for the arts and excellent administrative skills, this opportunity is perfect for you.

Benefits

5% employer pension contribution

28 days annual leave

Hybrid working model

Enhanced family leave benefits

Discounts at onsite vendors

Free entry to events

Free staff yoga

Access to emotional support

Season ticket loan

Cycle to work scheme

Qualifications

Demonstrable administration skills with a methodical approach.
Confident in written and verbal communication with stakeholders.

Responsibilities

Coordinate and manage external and internal events.
Lead planning and budget management for events.

Skills

Verbal Communication

Written Communication

Administration Skills

Budget Management

Relationship Management

Attention to Detail

Tools

Tessitura

Join to apply for the Administration and Events Coordinator role at Southbank Centre

This range is provided by Southbank Centre. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

We are currently looking for an Administration and Events Coordinator to join our Visual Arts team on a 6 month fixed term basis.

As an Administration and Events Coordinator, you'll be responsible for the centralised administration and processes for the Visual Arts department. Working closely with the Deputy Director, you'll coordinate and manage external and internal events and monitor the reputational events and public programme budgets.

Main responsibilities include:

Lead on the planning and budget management for private views, dinners and other reputational events.
Lead on the planning and delivery of public programme events.
Maintain active visual arts contact and invitation lists using the Tessitura relationship management system.

Key skills that would help you succeed in this role include:

Confident in your written and verbal communication skills; with the ability to build and maintain positive relationships with a wide range of internal and external stakeholders.
Demonstrable administration skills, with a methodical approach and attention to detail and accuracy.
Demonstrate a flexible, collaborative and positive approach to work.

Please download the Job Description from our Careers Page for a full overview of this role responsibilities.

We welcome applications from people from a Black, Asian or Ethnically Diverse background or those who are D/deaf or disabled. If you wish to discuss reasonable adjustments such as a BSL interpreter for your interview please indicate this on your application form. Interviews will take place at The Southbank Centre. If you would like to speak to someone about any adjustments or concerns you can also email hrteam@southbankcentre.co.uk and we will be in touch with you to make the necessary arrangements.

By attracting people to work for us from a broad range of backgrounds with diverse attitudes, opinions and beliefs we can continue to look at the world with fresh eyes and find new ways of doing things. The Southbank Centre is a warm and welcoming place to work, with great aspirations and ambitions to create great and accessible work for all. We pride ourselves in building a supportive environment to enable the development of our staff.

If you feel you have just some of the required skills and experience but meet the person specification, we would still encourage you to apply; we are very open to continuing the training and development of individuals who are self motivated to acquire new skills and knowledge relevant to the role.

Southbank Centre

The Southbank Centre is Europe’s largest arts centre and one of the UK’s top five visitor attractions, occupying an 11-acre site that sits in the midst of London’s most vibrant cultural quarter on the South Bank of the Thames.

Its impact and reach are significant and it is respected internationally as a convener of great artists and diverse audiences and for being entrepreneurial and innovative in response to a volatile and changing financial landscape. The Southbank Centre is a charity that is determined to demonstrate its ambition to remain innovative, disruptive and experimental in what it does and to be highly relevant to the artists it wants to work with and to the audiences it wants to attract.

The Southbank Centre believes that a commitment to diversity and inclusion helps it be a more relevant and effective organisation.

At the Southbank Centre we believe in:

Creating welcoming spaces

Because upholding respect, safety and belonging is at the heart of vibrant teams and communities.
This means us all taking responsibility for shaping and protecting a kind, compassionate and inclusive environment for others.

Making wonderful experiences together

Because we all contribute to amazing artistic moments at the Southbank Centre.
This means us all understanding and valuing the different parts we play in creating enjoyment and success.

Sparking new thinking

Because different views and thought-provoking conversations inspire innovation, learning and growth.
This means everyone having a desire to learn and being open to evaluating how they think and work.

As well as working at one of London's most popular and exciting sites the successful candidate will also benefit from the following:

A min 5% employer’s pension contribution (rising to 9% depending on your employee contribution), from day 1 of employment
28 days annual leave, plus bank holidays (pro-rata for part time employees)
Hybrid working model (3 days office working, 2 days from home)
Enhanced family leave benefits
Up to 30% discounts at onsite retail, food and beverage vendors
Staff ticket offers for Southbank Centre events
Free entry to Hayward Gallery
Free/discounted entry with other reciprocal organisations
Free staff yoga
Free access to emotional support from a confidential specialist Employee Assistance Programme available 24/7
Season ticket loan
Cycle to work scheme

The deadline for applications is 23:59 on the closing date for the job posting.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Temporary

Job function

Job function
Administrative
Industries
Performing Arts

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