Administration and Events Coordinator

TN United Kingdom; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join an innovative arts organization as an Administration and Events Coordinator, where you'll play a pivotal role in managing events and administration for the Visual Arts team. This dynamic position involves coordinating both internal and external events while ensuring budget compliance and stakeholder engagement. Embrace the opportunity to work in a vibrant cultural environment, contributing to the success of events that resonate with diverse audiences. With a supportive atmosphere and a commitment to diversity and inclusion, this role offers a chance to grow and develop your skills while making a meaningful impact in the arts sector.

Benefits

5% employer pension contribution

28 days annual leave

Hybrid working model

Enhanced family leave benefits

30% discounts at onsite vendors

Staff ticket offers for events

Free entry to Hayward Gallery

Free staff yoga

Employee Assistance Programme

Cycle to work scheme

Qualifications

• Strong written and verbal communication skills for stakeholder engagement.
• Demonstrable administration skills with attention to detail.

Responsibilities

• Coordinate and manage events for the Visual Arts department.
• Lead planning and budget management for various events.

Skills

Written Communication

Verbal Communication

Administration Skills

Attention to Detail

Collaboration

Tools

Tessitura

Job description

Social network you want to login/join with:

Administration and Events Coordinator, London

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Client:

Southbank Centre

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

ada44ac75b12

Job Views:

6

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

We are currently looking for an Administration and Events Coordinator to join our Visual Arts team on a 6 month fixed term basis.

As an Administration and Events Coordinator, you'll be responsible for the centralised administration and processes for the Visual Arts department. Working closely with the Deputy Director, you'll coordinate and manage external and internal events and monitor the reputational events and public programme budgets.

Main responsibilities include:

• Lead on the planning and budget management for private views, dinners and other reputational events.
• Lead on the planning and delivery of public programme events.
• Maintain active visual arts contact and invitation lists using the Tessitura relationship management system.

Key skills that would help you succeed in this role include:

• Confident in your written and verbal communication skills; with the ability to build and maintain positive relationships with a wide range of internal and external stakeholders.
• Demonstrable administration skills, with a methodical approach and attention to detail and accuracy.
• Demonstrate a flexible, collaborative and positive approach to work.

Please download the attached Job Description for a full overview of this role responsibilities.

We welcome applications from people from a Black, Asian or Ethnically Diverse background or those who are D/deaf or disabled. If you wish to discuss reasonable adjustments such as a BSL interpreter for your interview please indicate this on your application form. Interviews will take place at The Southbank Centre. If you would like to speak to someone about any adjustments or concerns you can also email [emailprotected] and we will be in touch with you to make the necessary arrangements.

By attracting people to work for us from a broad range of backgrounds with diverse attitudes, opinions and beliefs we can continue to look at the world with fresh eyes and find new ways of doing things. The Southbank Centre is a warm and welcoming place to work, with great aspirations and ambitions to create great and accessible work for all. We pride ourselves in building a supportive environment to enable the development of our staff.

If you feel you have just some of the required skills and experience but meet the person specification, we would still encourage you to apply; we are very open to continuing the training and development of individuals who are self motivated to acquire new skills and knowledge relevant to the role.

Southbank Centre

The Southbank Centre is Europe’s largest arts centre and one of the UK’s top five visitor attractions, occupying an 11-acre site that sits in the midst of London’s most vibrant cultural quarter on the South Bank of the Thames.

Its impact and reach are significant and it is respected internationally as a convener of great artists and diverse audiences and for being entrepreneurial and innovative in response to a volatile and changing financial landscape. The Southbank Centre is a charity that is determined to demonstrate its ambition to remain innovative, disruptive and experimental in what it does and to be highly relevant to the artists it wants to work with and to the audiences it wants to attract.

The Southbank Centre believes that a commitment to diversity and inclusion helps it be a more relevant and effective organisation.

At the Southbank Centre we believe in:

Creating welcoming spaces

• Because upholding respect, safety and belonging is at the heart of vibrant teams and communities.
• This means us all taking responsibility for shaping and protecting a kind, compassionate and inclusive environment for others.

Making wonderful experiences together

• Because we all contribute to amazing artistic moments at the Southbank Centre.
• This means us all understanding and valuing the different parts we play in creating enjoyment and success.

Sparking new thinking

• Because different views and thought-provoking conversations inspire innovation, learning and growth.
• This means everyone having a desire to learn and being open to evaluating how they think and work.

As well as working at one of London's most popular and exciting sites the successful candidate will also benefit from the following:

• A min 5% employer’s pension contribution (rising to 9% depending on your employee contribution), from day 1 of employment
• 28 days annual leave, plus bank holidays (pro-rata for part time employees)
• Hybrid working model (3 days office working, 2 days from home)
• Enhanced family leave benefits
• Up to 30% discounts at onsite retail, food and beverage vendors
• Staff ticket offers for Southbank Centre events
• Free entry to Hayward Gallery
• Free/discounted entry with other reciprocal organisations
• Free staff yoga
• Free access to emotional support from a confidential specialist Employee Assistance Programme available 24/7
• Season ticket loan
• Cycle to work scheme

The deadline for applications is 23:59 on the closing date for the job posting.