Administation Co-Ordinator

CBS Butler; Greater London; On-site; GBP 92,000 - 101,000; Full time

Job summary

Qualifications

• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Experience coordinating meetings, taking minutes and maintaining action logs.
• Ability to manage documentation and maintain accurate records.
• A proactive, reliable and collaborative approach.
• Professional manner working onsite with stakeholders.

Responsibilities

• Coordinate meetings, including scheduling, invitations, room bookings and agenda preparation.
• Attend meetings, produce accurate minutes and track actions through to completion.
• Maintain team documentation, records and shared information.
• Provide general administrative support and assist with day-to-day team coordination.
• Support the planning of stakeholder engagement activities.
• Communicate professionally with colleagues, client contacts and external stakeholders.
• Manage competing priorities, meet deadlines and keep the team informed of progress.

Skills

Organisational skills

Communication skills

Meeting coordination

Minutes taking

Job description

Administration Coordinator

months +

+on site in London/Gloucester

+DV cleared - current active clearance is essential

+Sole British national

+Inside IR35

+£500 - £550 a day

We are seeking an organised and proactive Administration Coordinator to provide essential administrative and coordination support to a professional team working in a secure government environment.

This role would suit someone with strong organisational skills, excellent communication abilities and experience coordinating meetings, maintaining documentation and supporting day-to-day team activities.

Key Responsibilities

• Coordinate meetings, including scheduling, invitations, room bookings and agenda preparation.

• Attend meetings, produce accurate minutes and track actions through to completion.

• Maintain team documentation, records and shared information.

• Provide general administrative support and assist with day-to-day team coordination.

• Support the planning of stakeholder engagement activities.

• Communicate professionally with colleagues, client contacts and external stakeholders.

• Manage competing priorities, meet deadlines and keep the team informed of progress.

Essential Skills and Experience

• Strong organisational and time-management skills.

• Excellent written and verbal communication skills.

• Experience coordinating meetings, taking minutes and maintaining action logs.

• Ability to manage documentation and maintain accurate records.

• A proactive, reliable and collaborative approach.

• Professional manner and confidence working onsite with a range of stakeholders.

Security Requirements

• Current, active and transferable DV clearance is essential.

• Sole British nationality is required; dual nationality is not accepted.

• Must be able to work five days per week onsite in Gloucester or London.

• Candidates must meet the relevant national security vetting and clearance-transfer requirements.