Admin Support Lead & Reception – Notes, Data & Procurement

NHS Jobs; Coventry; On-site; GBP 19,000 - 23,000; Full time

Job summary

Coventry and Warwickshire Partnership Trust is seeking a proactive Band 2 Admin Support/Reception to join our busy frontline team in Coventry. You will provide administrative services across services, manage a varied workload and support colleagues with accurate data entry and letter/document formatting in English.

We value a flexible, can-do attitude, excellent MS Office skills, and a commitment to delivering high-quality administrative support within the NHS environment.

Qualifications

• Good standard of English to format letters/documents.
• Experience in minute/note taking with accurate data inputting skills.
• Computer literate with excellent working knowledge of Microsoft packages.

Responsibilities

• Work effectively as a team member and supervise the day to day workload of the Band 2 Admin Support/Reception staff.
• Provide an administrative service across all services in the building including: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources.
• Undertake general office duties including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail.
• Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff.
• Maintain spread sheets and databases including the production of regular information reports.
• Be responsible for organising team meetings/events including room bookings, taking accurate notes, transcription and circulation as appropriate.
• Procurement - order stationery, clinical supplies and equipment stock.
• Use own initiative to meet tight deadlines.
• Provide flexible administrative and clerical cover as required, including reception. This might also occasionally involve working at another base during cross-cover arrangements.

Skills

Minute taking

Data entry

MS Office

Team player

Flexible approach

Tools

Microsoft Word

Microsoft Excel

Job description

Coventry and Warwickshire Partnership Trust is seeking a proactive Band 2 Admin Support/Reception to join our busy frontline team in Coventry. You will provide administrative services across services, manage a varied workload and support colleagues with accurate data entry and letter/document formatting in English.

We value a flexible, can-do attitude, excellent MS Office skills, and a commitment to delivering high-quality administrative support within the NHS environment.