Admin Support

NHS Jobs; Coventry; On-site; GBP 19,000 - 23,000; Full time

Job summary

Coventry and Warwickshire Partnership Trust is seeking a proactive Band 2 Admin Support/Reception to join our busy frontline team in Coventry. You will provide administrative services across services, manage a varied workload and support colleagues with accurate data entry and letter/document formatting in English.

We value a flexible, can-do attitude, excellent MS Office skills, and a commitment to delivering high-quality administrative support within the NHS environment.

Qualifications

• Good standard of English to format letters/documents.
• Experience in minute/note taking with accurate data inputting skills.
• Computer literate with excellent working knowledge of Microsoft packages.

Responsibilities

• Work effectively as a team member and supervise the day to day workload of the Band 2 Admin Support/Reception staff.
• Provide an administrative service across all services in the building including: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources.
• Undertake general office duties including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail.
• Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff.
• Maintain spread sheets and databases including the production of regular information reports.
• Be responsible for organising team meetings/events including room bookings, taking accurate notes, transcription and circulation as appropriate.
• Procurement - order stationery, clinical supplies and equipment stock.
• Use own initiative to meet tight deadlines.
• Provide flexible administrative and clerical cover as required, including reception. This might also occasionally involve working at another base during cross-cover arrangements.

Skills

Minute taking

Data entry

MS Office

Team player

Flexible approach

Tools

Microsoft Word

Microsoft Excel

Job description

The successful candidate must be able to build effective working relationships, with a professional, confident and mature attitude. We are seeking a team player, who is resilient, approachable and accessible, with a 'can do' flexible approach to work and positive approach to change to support service developments. The successful candidate will be required to have good standard of English in order to format letters/documents, be experienced in minute/note taking with accurate data inputting skills. You will be expected to manage and prioritise your own workload. Applicants will need to be computer literate with an excellent working knowledge of Microsoft packages. This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS.

• Work effectively as a team member Supervise the day to day workload of the Band 2 Admin Support/Reception staff
• Provide an administrative service across all services in the building including: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources
• Undertake general office duties as required including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail
• Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff
• Maintain spread sheets and databases including the production of regular information reports
• Be responsible for organising team meetings/events as required, including room bookings, taking accurate notes, transcription and circulation as appropriate
• Procurement - order stationery, clinical supplies and equipment stock
• Use own initiative to meet tight deadlines
• Provide flexible administrative and clerical cover as required, including reception. This might also occasionally involve working at another base during cross-cover arrangements.

Coventry and Warwickshire Partnership Trust

Coventry and Warwickshire Partnership Trust