Admin Supervisor

South West Yorkshire Partnership NHS Trust; Halifax; On-site; GBP 28,000 - 34,000; Full time

Job summary

South West Yorkshire Partnership NHS Trust is seeking an Administrative Supervisor to lead the administrative team in Calderdale. The role focuses on supervising day-to-day operations, staff development, and maintaining efficient administrative processes to support high-quality patient care.

It is office-based, full-time, and suitable for an experienced administrator looking to progress into a supervisory position.

Qualifications

• Substantial administrative experience, ideally within a healthcare setting.
• Demonstrate strong organisational and leadership skills.
• Be confident working independently.
• Excellent communication skills and the ability to support and motivate others.
• Commitment to delivering high-quality administrative support.

Responsibilities

• Provide supervision, leadership, and support to administrative staff.
• Coordinate administrative tasks and ensure efficient day-to-day operations.
• Maintain high standards of administrative practice to support clinical teams.
• Undertake your own administrative duties to retain and demonstrate up-to-date skills.
• Promote effective communication and positive working relationships across teams.
• Contribute to service improvement and the development of administrative processes.

Skills

Administrative experience

Leadership skills

Independent worker

Communication skills

Problem solving

Education

NVQ level 4 in Business Administration

Degree

Job description

South West Yorkshire Partnership NHS Trust

Admin Supervisor

The closing date is 04 November 2026

Administrative Supervisor Office-Based (Calderdale)

We are seeking an experienced and motivated Administrative Supervisor to provide leadership and operational support to our administrative team within Calderdale. Working closely with the Locality Resource Manager, you will play a key role in ensuring the smooth running of our services and supporting the delivery of high-quality patient care.

This is an office-based position, where you will oversee day-to-day administrative operations, support staff development, and help maintain efficient, well-coordinated processes across the service. You will collaborate with both administrative colleagues and clinical teams to ensure our service users receive timely, effective support.

If you are a confident communicator, an organised problem-solver, and someone who thrives in a busy environment, we would welcome your application.

About You

The successful candidate will:

• Have substantial administrative experience, ideally within a healthcare setting.
• Demonstrate strong organisational and leadership skills.
• Be confident working independently.
• Have excellent communication skills and the ability to support and motivate others.
• Be committed to delivering high-quality administrative support.

This is an excellent opportunity for an experienced administrator looking to progress into a supervisory role while continuing to contribute directly to administrative service delivery.

Main duties of the job

Key Responsibilities

• Provide supervision, leadership, and support to administrative staff.
• Coordinate administrative tasks and ensure efficient day-to-day operations.
• Maintain high standards of administrative practice to support clinical teams.
• Undertake your own administrative duties to retain and demonstrate up-to-date skills.
• Promote effective communication and positive working relationships across teams.
• Contribute to service improvement and the development of administrative processes.

Contract: Permanent

Hours: Full-time, Monday to Friday, 9.00 5.00

All employees of the Trust are strongly encouraged to have their up-to-date flu vaccination to protect staff and patients.

At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role.

We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.

About us

Weare a specialist NHS Foundation Trust that provides community, mental healthand learning disability services for the people of Barnsley, Calderdale,Kirklees and Wakefield. We also provide low and medium secure services and arethe lead for the west Yorkshire secure provider collaborative.

Our mission isto help people reach their potential and live well in their communities, we do thisby providing high-quality care in the right place at the right time. We employstaff in both clinical and non-clinical services who work hard to make adifference to the lives of service users, families and carers.

We encourageand welcome applications from all protected characteristic groups, we valuediversity and want our workforce to be reflective of our communities.

Beinga foundation Trust means were accountable to ourmembers, who can have a say in how were run. Around 14,300 local people(including staff) are members of our Trust.

Joinus and you will be one of over 4,500 staff committed to supporting and improvingthe mental, physical and social needs of the thousands of people we meet andhelp each year.

Weare committedto safeguarding and promoting the welfare of children, young people andvulnerable adults and expects all colleagues and volunteers to share thiscommitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Job responsibilities

JOB SUMMARY

This position is designedto provide a flexible role to support and manage change to meet Business Unitobjectives

Undertakedelegated duties under the supervisionof the Business Administrative Manager.Consulting as necessary and working collaboratively to deliver a comprehensiveservice.

Provide services within well-establishedpolicies, procedures, protocols, guidelines, whilst acting within the requiredsphere of competences for the role at all times.

Work in partnership with others;develop knowledge to promote an holistic service.

Demonstrate sound knowledge of theservice to enable the post holderto contribute and inform decision making within the service.

Supervise and delegate work to Admin/secretarial staff, participatein their induction, training, appraisal etc.

May be required to work inchallenging environments which could include lone working and conflictresolution.

Undertake and maintain the requiredstatutory, mandatory and core training as required by the specific area of service.

Work flexibly to meet the needs ofthe service.

For full job description, please see attached supportingdocuments.

We are aware that an increasing number ofapplicants are using AI technology to generate responses on NHS Job applicationforms. Over reliance on AI-generated content in application forms is stronglydiscouraged and we will conduct a thorough screening process before selectingcandidates to progress to the next stage. If you are using AI to enhance yourapplication, please disclose this in your NHS Jobs application form.

Person Specification

Qualifications

• NVQ level 4 in Business Administration or equivalent level qualification,
• Or, be able to demonstrate competency at level 4 in an Admin/secretarial /supervisory position.
• Willingness to undertake further study/development.
• Degree

Experience

• in General Administration/ Supervisory Management eg. Project management, Sickness management, recruitment, etc.
• In dealing with the public.
• In working as an effective team member.
• in prioritising own workload and meeting deadlines

Special Knowledge/Skills

• As appropriate to the role:
• Excellent written communication skills, with the ability to deal with and prepare routine written correspondence
• Excellent verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages
• Strong analytical and problem solving skills
• Sound knowledge of Data Protection Act
• Demonstrate excellent customer care skills
• Providing and receiving supervision
• Enthusiastic, able to work flexibly
• Excellent communicator, numeracy/ literacy, IT/keyboard skills
• Knows responsibilities regarding confidentiality and trust.
• Resilience to pressure and previous exposure to emotional, distressing or hazardous situations
• Non-judgemental, empathetic manner
• Demonstrates Trust Values
• Excellent interpersonal skills
• Able to use observation skills to identify potential risks and act appropriately
• In working effectively, professionally and independently or as part of a team
• In demonstrating initiative, decision-making and prioritisation skills.
• Financial Management skills
• Language skills other than English

Training

• Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
• Must be willing/able to undergo job development and training and maintain skills.
• Information Governance

Personal Attributes

• Ability to be flexible to meet the demands of the post.
• Responsive attitude and approach
• Dress appropriately for the environment
• Ability to travel around the Trust as appropriate to role

Physical Attributes

• A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
• Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

South West Yorkshire Partnership NHS Trust