Team Leader - Central Functions Team

South West Yorkshire Partnership NHS Trust; Barnsley; On-site; GBP 21,000 - 32,000; Part time

Job summary

South West Yorkshire Partnership NHS Trust invites applications for a Band admin Team Leader role at Kendray Hospital, Barnsley. The post is 30 hours per week, with a 9am–5pm schedule across four days. You will lead a team of secretarial and admin staff in the Central Functions Team, ensuring service continuity and driving improvements.

The successful candidate will have NVQ4 in Business Admin or equivalent, and prior supervisory experience, with willingness to travel locally as required.

Qualifications

• NVQ level 4 in Business Administration or equivalent.
• Experience in supervising/admin staff and managing change.

Responsibilities

• Lead and manage a team of admin/secretarial staff.
• Provide services within established policies, procedures and guidelines.
• Develop and implement changes to working practices to improve delivery.
• Work flexibly to meet the needs of the service.
• Undertake delegated duties under the supervision of the Business Administrative Manager.
• Involve induction, training and appraisal of staff.

Skills

HR Management

Supervisory experience

Team leadership

Education

NVQ level 4 in Business Administration

Degree

Job description

South West Yorkshire Partnership NHS Trust

Team Leader - Central Functions Team

The closing date is 21 October 2026

30 hours per week - previous applicants need not apply

We arelooking to appoint an experienced and motivated admin team leader to lead andmanage a team of secretarial and admin staff based within the Central FunctionsTeam at Kendray Hospital.

The duties within this opportunity are diverse and demanding and theywill require an individual who is dynamic and driven, enjoys a challenge andhas the ability to provide continuity of service whilst critiquing, introducingand promoting changes to working practices.

If you possess previous supervisory / managementand organisational skills and have the qualifications and experience requiredto guide and direct people and processes; then this opportunity may be ofparticular interest to you.

Atthe time of advertising, this role does not meet the minimum requirements setby UK Visas and Immigration to sponsor candidates to work in the UK. For thisreason, we are unable to sponsor anyone for a skilled worker visa for this role.

Weare happy to accept applications from candidates who can prove their right towork in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.

All employees of the Trust are strongly encouraged to havetheir up-to-date flu vaccination to protect staff and patients.

Main duties of the job

The role will primarily support admin staff withinour Central Functions Team based within Kendray Hospital Barnsley. This will besupported through strong development plans, team working and examination of structures. The successful candidate will be directly responsible for managingstaff and therefore will possess HR Management skills and will have previouslyheld a supervisory role.

Our administrative team support clinical colleaguesin the delivery of a quality patient experience. You will help to lead in the ongoingdevelopment of a full and comprehensive administrative support service within Barnsleys Physical Health and Wellbeing Care Group and theCentral Functions Team. By joining the existing team, you will become a strongteam player and assist us to further develop our team.

The successful candidate will be educated to NVQlevel 4 in Business Admin or possess an equivalent qualification or experiencein a relevant discipline. It is essential that you have the ability to workflexibly, and the post holder may be expected to work at other locations withinthe area. As such a car driver with regular access to a car is essential.

This post is 30 hours per week, 7 hours 30 mins per dayover 4 days working 9am to 5pm.

For further information please contact Sandra Lewis, Community and Hospital Business Admin Manager on 01226 644289 or Ann Beever, Administration Manager on 01226 644286

About us

Weare a specialist NHS Foundation Trust that provides community, mental healthand learning disability services for the people of Barnsley, Calderdale,Kirklees and Wakefield. We also provide low and medium secure services and arethe lead for the west Yorkshire secure provider collaborative.

Our mission isto help people reach their potential and live well in their communities, we do thisby providing high-quality care in the right place at the right time. We employstaff in both clinical and non-clinical services who work hard to make adifference to the lives of service users, families and carers.

We encourageand welcome applications from all protected characteristic groups, we valuediversity and want our workforce to be reflective of our communities.

Beinga foundation Trust means were accountable to ourmembers, who can have a say in how were run. Around 14,300 local people(including staff) are members of our Trust.

Joinus and you will be one of over 4,500 staff committed to supporting and improvingthe mental, physical and social needs of the thousands of people we meet andhelp each year.

Weare committedto safeguarding and promoting the welfare of children, young people andvulnerable adults and expects all colleagues and volunteers to share thiscommitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Job responsibilities

JOB SUMMARY

This position is designedto provide a flexible role to support and manage change to meet Business Unit objectives

Undertakedelegated duties under the supervisionof the Business Administrative Manager.Consulting as necessary and working collaboratively to deliver a comprehensiveservice.

Provide services within well-establishedpolicies, procedures, protocols, guidelines, whilst acting within the requiredsphere of competences for the role at all times.

Work in partnership with others;develop knowledge to promote an holistic service.

Demonstrate sound knowledge of theservice to enable the post holderto contribute and inform decision making within the service.

Supervise and delegate work to Admin/secretarial staff, participatein their induction, training, appraisal etc.

May be required to work inchallenging environments which could include lone working and conflictresolution.

Undertake and maintain the requiredstatutory, mandatory and core training as required by the specific area of service.

Work flexibly to meet the needs ofthe service.

For full details of the role please see the supporting documents attached.

We are aware that an increasingnumber of applicants are using AI technology to generate responses on NHS Jobapplication forms. We strongly discourage this and will conduct a thoroughscreening process before selecting candidates to progress to the next stage. Ifyou are using AI to enhance your application, please disclose this in your NHSJobs application form.

Person Specification

Personal Attributes

• Ability to be flexible to meet the demands of the post.
• Responsive attitude and approach.
• Dress appropriately for the environment.
• Ability to travel around the Trust as appropriate to role.

Physical Attributes

• A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
• Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary).

Qualifications

• NVQ level 4 in Business Administration or equivalent level qualification.
• Or, be able to demonstrate competency at level 4 in an Admin/secretarial /supervisory position.
• Willingness to undertake further study/development.
• Degree.

Training

• Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
• Must be willing/able to undergo job development and training and maintain skills.
• Information Governance.

Experience

• in General Administration/ Supervisory Management eg. Project management, Sickness management, recruitment, etc.
• In dealing with the public.
• In working as an effective team member.
• in prioritising own workload and meeting deadlines.

Special Knowledge/Skills

• As appropriate to the role:
• Excellent written communication skills, with the ability to deal with and prepare routine written correspondence;
• Excellent verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages;
• Strong analytical and problem solving skills;
• Sound knowledge of Data Protection Act;
• Demonstrate excellent customer care skills;
• Providing and receiving supervision;
• Enthusiastic, able to work flexibly;
• Excellent communicator, numeracy/ literacy, IT/keyboard skills;
• Knows responsibilities regarding confidentiality and trust;
• Resilience to pressure and previous exposure to emotional, distressing or hazardous situations'
• Non-judgemental, empathetic manner'
• Demonstrates Trust Values;
• Excellent interpersonal skills;
• Able to use observation skills to identify potential risks and act appropriately;
• In working effectively, professionally and independently or as part of a team;
• In demonstrating initiative, decision-making and prioritisation skills.
• Financial Management skills.
• Language skills other than English.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

South West Yorkshire Partnership NHS Trust