Admin Person

SSP UK & Ireland; City of Edinburgh; On-site; GBP 15,000 - 21,000; Part time

Benefits offered by this job

Discounted meals

Employee discounts

Health & wellbeing support

Job summary

SSP UK & Ireland is hiring an Operations Admin Support at Edinburgh Airport. The role is part-time (15 hours per week) with a pay rate of £12.85 per hour.

You will support onboarding, training records, right-to-work checks, ID/badges, stationery, and internal communications on site at Edinburgh Airport. The role requires strong administrative skills, attention to detail, and the ability to handle confidential information.

Qualifications

• Experience with onboarding and HR systems (Kronos/HRIS)
• Ability to manage training records and HR tracker
• Proficiency in right-to-work documentation checks
• Strong communication and administrative skills

Responsibilities

• Onboard new colleagues and set up systems (Kronos)
• Maintain training files and HR tracker
• Check right-to-work documents for staff
• Order IDs, badges and uniforms for colleagues
• Manage stationery and office supplies
• Distribute SharePoint and Marketing News materials
• Support GM with Success Factors issues
• Communicate information via notices, newsletters and local channels
• Maintain/store HR/system trackers and filing
• Handle post and airport ID pass data collection

Skills

Inductions

Training records

Right to work checks

Communication

Tools

Kronos

SharePoint

Success Factors

Job description

About The Role

OPERATIONS ADMIN SUPPORT - Edinburgh Airport

Pay Rate: £12.85 per hour - Shift Pattern: Part-time (15 hours per week worked over 3 days Monday, Wednesday and Friday)

• Holding Inductions for new colleagues (including HOT training)and ensuring new starters are set up on all systems (including Kronos)
• Completing all mandatory safe and legal training and refresher training, maintaining training files and HR Tracker
• Sourcing and checking right to work documentation for new and existing colleagues.
• Ordering colleague(s) ID’s, badges and uniform
• Managing the stationery stock
• Ensuring colleagues are alerted to and have copies of relevant Sharepoint and Marketing News
• Supporting General Manager with any Success Factors related issues.
• Ensuring the effective communication of all relevant information to colleagues through the management of notice boards, newsletters and local communication
• Inputting and maintaining systems and/or trackers as outlined by the Store Manager
• Completing safe checks with members of the management team
• Collection and banking of charity monitoring
• Drafting correspondence with confidentiality
• Ensuring accurate notes are taking during meetings (e.g. employee relations meetings)
• Ensuring the maintenance of manual and electronic filing systems
• Managing post (internal and external)
• Airport ID Lead – Collating all information needed to obtain an airside airport pass. This includes obtaining & uploading references, completed training, right to work documents etc.

As Operations Admin Support You’ll

• Holding Inductions for new colleagues (including HOT training)and ensuring new starters are set up on all systems (including Kronos)
• Completing all mandatory safe and legal training and refresher training, maintaining training files and HR Tracker
• Sourcing and checking right to work documentation for new and existing colleagues.
• Ordering colleague(s) ID’s, badges and uniform
• Managing the stationery stock
• Ensuring colleagues are alerted to and have copies of relevant Sharepoint and Marketing News
• Supporting General Manager with any Success Factors related issues.
• Ensuring the effective communication of all relevant information to colleagues through the management of notice boards, newsletters and local communication
• Inputting and maintaining systems and/or trackers as outlined by the Store Manager
• Completing safe checks with members of the management team
• Collection and banking of charity monitoring
• Drafting correspondence with confidentiality
• Ensuring accurate notes are taking during meetings (e.g. employee relations meetings)
• Ensuring the maintenance of manual and electronic filing systems
• Managing post (internal and external)
• Airport ID Lead – Collating all information needed to obtain an airside airport pass. This includes obtaining & uploading references, completed training, right to work documents etc.

WHY JOIN SSP AS A OPERATIONS ADMIN SUPPORT?

At SSP, we don't just offer jobs; we provide dynamic career opportunities with a host of benefits:

• Discounted Meal while on shifts.
• Employee Discounts.Friends and Family Discount App.Award-winning training, apprenticeships and development programs.
• Health & Wellbeing Support

At SSP, we value diversity and are committed to building a team that reflects a variety of skills, talents, and backgrounds.