Admin Person

SSP Food Travel Experts; City of Edinburgh; On-site; GBP 15,000 - 21,000; Part time

Benefits offered by this job

Discounted meals

Employee discounts

Training programs

Job summary

SSP Food Travel Experts in Edinburgh is seeking an Operations Admin Support on a part-time basis (15 hours per week over three days: Monday, Wednesday and Friday). You will lead inductions and onboarding, manage training records, and ensure staff have the correct documentation and access.

You will also handle ordering, stationery, communications and HR system support. The role involves supporting the General Manager with HR systems, keeping notes and confidential correspondence, and ensuring

Qualifications

• Experience with onboarding and HR systems is a plus.
• Experience with right-to-work documentation checks is desirable.

Responsibilities

• Hold inductions for new colleagues and set them up on systems (including Kronos).
• Complete mandatory training and maintain training files and HR Tracker.
• Source and check right-to-work documentation for new and existing staff.
• Order IDs, badges and uniforms for colleagues.
• Manage stationery stock and communicate important updates through Sharepoint and newsletters.
• Assist GM with SuccessFactors-related issues and maintain effective communication tools.
• Maintain filing systems and manage post.

Job description

Pay Rate: £12.85 per hour -Shift Pattern: Part-time (15 hours per week worked over 3 days Monday, Wednesday and Friday)

AS OPERATIONS ADMIN SUPPORT YOU’LL:

• Holding Inductions for new colleagues (including HOT training)and ensuring new starters are set up on all systems (including Kronos)
• Completing all mandatory safe and legal training and refresher training, maintaining training files and HR Tracker
• Sourcing and checking right to work documentation for new and existing colleagues.
• Ordering colleague(s) ID’s, badges and uniform
• Managing the stationery stock
• Ensuring colleagues are alerted to and have copies of relevant Sharepoint and Marketing News
• Supporting General Manager with any Success Factors related issues.
• Ensuring the effective communication of all relevant information to colleagues through the management of notice boards, newsletters and local communication
• Inputting and maintaining systems and/or trackers as outlined by the Store Manager
• Completing safe checks with members of the management team
• Collection and banking of charity monitoring
• Drafting correspondence with confidentiality
• Ensuring accurate notes are taking during meetings (e.g. employee relations meetings)
• Ensuring the maintenance of manual and electronic filing systems
• Managing post (internal and external)
• Airport ID Lead – Collating all information needed to obtain an airside airport pass. This includes obtaining & uploading references, completed training, right to work documents etc.

WHY JOIN SSP AS A OPERATIONS ADMIN SUPPORT?

At SSP, we don't just offer jobs; we provide dynamic career opportunities with a host of benefits:

• Discounted Meal while on shifts.
• Employee Discounts.Friends and Family Discount App.Award-winning training, apprenticeships and development programs.

At SSP, we value diversity and are committed to building a team that reflects a variety of skills, talents, and backgrounds.