Admin Person

SSP Group; City of Edinburgh; On-site; GBP 15,000 - 21,000; Part time

Benefits offered by this job

Discounted meals

Employee discounts

Friends and family discount app

Training and development programs

Job summary

SSP is seeking an Operations Admin Support at Edinburgh Airport. This part-time role (15 hours across Mon, Wed, Fri) involves inductions, training compliance, right-to-work checks and administration across HR, IT systems and communications.

You will manage ID/badge logistics, stationery, notices, and postings while supporting the General Manager with SuccessFactors issues and ensuring efficient information flow to colleagues. An airside pass process is part of the duties.

Responsibilities

• Hold inductions for new colleagues and ensure new starters are set up on all systems (including Kronos)
• Complete mandatory safety and legal training and refresher training, maintain training files and HR Tracker
• Source and check right-to-work documents for new and existing colleagues
• Order staff IDs, badges and uniforms
• Manage stationery stock
• Ensure colleagues have copies of SharePoint and Marketing News
• Support General Manager with SuccessFactors issues
• Ensure effective communication via notice boards, newsletters and local communications
• Input and maintain systems/trackers as directed by Store Manager
• Complete safety checks with management
• Collect and bank charity donations
• Draft confidential correspondence
• Take accurate notes during meetings (e.g. ER meetings)
• Maintain manual and electronic filing systems
• Manage internal and external post
• Airport ID Lead – collate information for airside pass (references, training, right-to-work documents)

Job description

OPERATIONS ADMIN SUPPORT- Edinburgh Airport

Pay Rate: £12.85 per hour -Shift Pattern: Part-time (15 hours per week worked over 3 days Monday, Wednesday and Friday)

AS OPERATIONS ADMIN SUPPORT YOU’LL:

• Holding Inductions for new colleagues (including HOT training)and ensuring new starters are set up on all systems (including Kronos)
• Completing all mandatory safe and legal training and refresher training, maintaining training files and HR Tracker
• Sourcing and checking right to work documentation for new and existing colleagues.
• Ordering colleague(s) ID’s, badges and uniform
• Managing the stationery stock
• Ensuring colleagues are alerted to and have copies of relevant Sharepoint and Marketing News
• Supporting General Manager with any Success Factors related issues.
• Ensuring the effective communication of all relevant information to colleagues through the management of notice boards, newsletters and local communication
• Inputting and maintaining systems and/or trackers as outlined by the Store Manager
• Completing safe checks with members of the management team
• Collection and banking of charity monitoring
• Drafting correspondence with confidentiality
• Ensuring accurate notes are taking during meetings (e.g. employee relations meetings)
• Ensuring the maintenance of manual and electronic filing systems
• Managing post (internal and external)
• Airport ID Lead – Collating all information needed to obtain an airside airport pass. This includes obtaining & uploading references, completed training, right to work documents etc.

WHY JOIN SSP AS A OPERATIONS ADMIN SUPPORT?

At SSP, we don't just offer jobs; we provide dynamic career opportunities with a host of benefits:

• Discounted Meal while on shifts.
• Employee Discounts.Friends and Family Discount App.Award-winning training, apprenticeships and development programs.

At SSP, we value diversity and are committed to building a team that reflects a variety of skills, talents, and backgrounds.