Admin / Operations Coordinator (ID:23243)

Angela Mortimer; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency is seeking a reliable Admin / Operations Coordinator to enhance team efficiency in London. This role requires strong audio typing skills and a highly organised individual to manage office functions and support senior leadership. The right candidate will thrive in a structured environment and enjoy interacting with professionals while maintaining a polished and professional demeanor.

Qualifications

• Strong audio typing skills required.
• Must have a professional demeanor and able to communicate effectively.
• Experience in administrative roles preferred.

Responsibilities

• Perform extensive minute-taking from audio tapes.
• Manage emails and maintain an organised inbox.
• Oversee meeting room preparation and supplies.
• Greet visitors and ensure a pleasant experience.

Skills

Audio typing / transcription skills

Organisational skills

Professional communication

Attention to detail

Job description

Our client is looking for a reliable and detail-focused Admin / Operations Coordinator to support the team. This is a fantastic role for someone who thrives in a structured environment, enjoys administrative roles, and is confident interacting with high-level professionals.

Key Responsibilities

• Extensive minute-taking from audio tapes dictated by senior leadership (several per week)
• Email management & archiving – ensuring a clear and organised inbox system
• Meet & greet duties/FOH
• Preparing drinks, managing meeting rooms and coordinating board meeting bookings
• Managing office supplies
• Providing consistent, dependable support

What We’re Looking For

• Happy to go into the office 5 days a week
• Strong audio typing / transcription skills
• Highly organised with outstanding attention to detail
• Warm, professional communication style
• A dependable “steady eddy” who enjoys routine and stability
• Confident reporting into and taking direction from senior members of the team
• Professional and polished

If you take pride in smooth operations, accurate documentation, and being the dependable backbone of a busy office, we’d love to hear from you.

Please apply now!

Due to large volumes of applications, if you don’t hear from us, please know we really appreciate your interest — we’ll be in touch if your profile is a good match!