Admin Officer

Brook Street; York and North Yorkshire; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading recruitment agency is seeking an Admin Officer to provide administrative and secretarial support, including managing travel arrangements and scheduling meetings. The ideal candidate is skilled in multitasking, has strong IT proficiency, and possesses excellent time management skills. This temporary position offers competitive pay and requires working from the office three days a week in York. Join our team to make meaningful contributions in a supportive environment.

Qualifications

• Strong proficiency in key IT software, including Outlook, Windows, and Excel.
• Skilled in multitasking and prioritising tasks efficiently.
• Excellent time management skills.

Responsibilities

• Support TRU Chief Engineer with general administrative tasks.
• Coordinate travel arrangements and manage calendars for senior leadership.
• Assist with onboarding and maintaining office supplies.

Skills

Multitasking

Proficiency in Outlook

Proficiency in Windows

Proficiency in Excel

Time Management

Attention to Detail

Organisational Skills

Effective Communication

Job description

Admin Officer York

Location: York, North Yorkshire, YO1 6JT

Hours: 3 days per week working agreement. Office Requirement: 3 days per week working from the office

Pay: £19.35

This is a temporary position with the possibility of a further extension at the discretion of the business requirements.

A Little Bit About Us:

Brook Street have grown into one of the UK's leading recruitment agencies − matching thousands of people with meaningful job opportunities at more than 4,500 companies every year. Delivering a quality service to suit the needs of clients and candidates alike was important to our founder Margery Hurst and it remains important to us today.

Recruitment is about so much more than just filling job vacancies. It's about giving people the chance to unleash their full potential, through their perfect new role.

About the Role:

Brief Description:

• To support TRU Chief Engineer and wider teams in providing an efficient and effective general administrative and secretarial support service.
• Coordinating travel arrangements, booking accommodation and car hire for team members.
• Scheduling meetings and reserving meeting rooms to ensure everything runs smoothly.
• Managing the calendars for senior leadership, addressing any availability issues, and resolving scheduling conflicts as they arise.
• Assisting with the onboarding process by organising necessary equipment and ensuring new joiners have the appropriate access to systems and resources.
• Maintaining office supplies and stationary inventory.
• Providing secretarial support by taking minutes at meetings when required.
• Updating and maintaining the action tracker, ensuring all tasks and deadlines are clearly documented and followed up on.
• Carrying out administrative tasks as directed by the team and performing duties in a way that reflects and supports core values.

Ideal Candidate:

• Skilled in multitasking and prioritising tasks efficiently.
• Strong proficiency in key IT software, including Outlook, Windows, and Excel.
• Excellent time management skills.
• High level of attention to detail and strong organisational skills.
• Effective communication, both verbal and written, at all levels within the organisation.
• Experience working with dynamic teams in fast-paced environments, adapting to changing demands and thriving under pressure.
• Will be trained on specific booking systems if needed.

Why Join Us?

Brook Street is proud to support the Armed Forces Covenant and guarantees to interview all veterans or spouses/partners of military personnel who meet essential criteria.

As a Disability Confident Leader, holder of the Gold Award status from the Defence Employer Recognition Scheme, and supplier to the Public Sector Resourcing Framework, Brook Street offers a guaranteed interview with a PSR Sourcer.

We encourage candidates with disability or veteran status to register interest via the Brook Street website.

In cases of high volume ex‑military candidates, the best from that group will be interviewed.