Admin & Medical Secretary Support To Advanced Primary Care Service

NHS; Telford; On-site; GBP 24,000 - 27,000; Full time

Job summary

A regional health service provider in Telford is seeking an Admin & Medical Secretary Support to provide clerical and administrative assistance to the Advanced Primary Care Service. Responsibilities include managing communications, supporting clinical appointments, and working with medical terminology. The ideal candidate will have strong secretarial skills and experience in an administrative role. This position offers a salary range of £24,937 to £26,598 per annum, pro rata.

Qualifications

• Experience in an administrative role, particularly interfacing with clinical staff.
• Ability to handle appointment bookings through electronic systems.
• Ability to work independently and as part of a team.

Responsibilities

• Provide high-quality administrative support to the multidisciplinary team.
• Liaise with partner organizations to support service delivery.
• Manage competing priorities under minimal supervision.

Skills

Excellent secretarial skills

Interpersonal communication

Problem-solving

Organizational skills

Typing proficiency

Knowledge of medical terminology

Education

RSA Stage II Word Processing/Typing qualification

Good level of English language and grammar

Tools

Microsoft Office

Job description

Admin & Medical Secretary Support To Advanced Primary Care Service

**PLEASE NOTE** This vacancy is only open to employees of our ICB system partners: Shropshire Community Health NHS Trust, The Shrewsbury and Telford Hospital NHS Trust, Midlands Partnership NHS Foundation Trust, The Robert Jones and Agnes Hunt Orthopaedic Hospital and NHS Shropshire, Telford and Wrekin Integrated Care Board. Please do not apply if you are not an employee of one of the listed organisations as we will be unable to progress your application.

The Advanced Primary Care Service (APCS) provides community based ENT and Gynae services to people across Shropshire. We are looking for an individual who is able to work under their own initiative provide remote high quality clerical and administrative support to the service which provides clinical appointments across sites in Shropshire. You will also provide medical secretary / Audio typing support for the GPs with Special Interest in the service to ensure patient information is relayed accurately and in a timely manner.

Please note that this job does not meet the salary requirements for work visa sponsorship and as such we will be unable to progress your application if you do not have the right to work in the UK.

Main duties of the job

You will work within a team to provide high quality administrative support to our multidisciplinary team of practitioners, be a point of contact for our service users liaise with partner organisations to support the delivery of an effective and efficient service.

The successful candidate must have outstanding communication and interpersonal skills with a pleasant telephone manner, organisational skills and be able to demonstrate the ability to remain calm under pressure. A flexible approach to work and an understanding of working in a busy environment with competing priorities and changing demands under minimal supervision is also essential.

You will be friendly and approachable and have a positive attitude to work. You will be able to use your own initiative when necessary, working with people and engaging with colleagues at all levels and have an understanding for the need for confidentiality at all times.

You will have medical secretary or audio typist skills and competency, be computer literate with experience of Word and Excel, have excellent keyboard skills and ideally have some knowledge of working in an ENT or Gynae based service with a knowledge of medical terminology.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for disclosure to be made to the Criminal Records Bureau to check for any previous criminal convictions.

About us

Shropshire Community Health NHS Trust provides community-based health services for adults and children in Shropshire, Telford and Wrekin, and some services in surrounding areas too. These range from district nursing, health visiting and running four community hospitals through to providing very specialist community care through talented and dedicated staff.

Patients, carers and the public play a vital role in helping us to develop and improve our services and we are constantly looking for ways to work with local communities, patients and the public to innovate and improve. Have a look at the Have Your Say section of our website to find out how you can feed back your experiences and help us to continually improve.

Shropshire Community Health NHS Trust is an exciting place to work. It offers a wide range of employment opportunities for many people.

Shropshire Community Health NHS Trust positively encourages applications from all areas of the community, regardless of age, gender, ethnicity, disability, sexual orientation or religious beliefs. We are committed to ensuring people who work for the community trust have a good working life - and a good work life/home life balance.

Job responsibilities

Please see the Job Description and Person Specification attached for further information on the role.

Please note this vacancy may close early if a high volume of applications is received, we advise you submit your application early to avoid disappointment.

Person Specification

Training And Qualifications

• RSA Stage II Word Processing/Typing qualification or ability to demonstrate equivalent standard and experience.
• Good knowledge of medical terminology.
• Able to demonstrate a good level of maths commensurate with maintaining referral and activity data.
• Able to demonstrate a good level of English language and grammar commensurate with composing own letters and ability to correct other correspondence as necessary.

Experience

• Experience of interfacing with clinical staff and understanding of their roles, specialities and responsibilities.
• Experience of booking and managing appointments via an electronic booking system.
• Significant experience in an administrative role.

Knowledge And Skills

• Excellent secretarial, interpersonal and communication skills.
• Experience of all major Microsoft Office programs.
• Ability to problem-solve and resolve day-to-day IT programme problems.
• Able to exercise initiative in facilitating effective management of day to day workload to show a measure of unsupervised judgement.
• Good organisational skills; self-starter and able to use initiative appropriately with only little supervision.
• Ability to work on own and as part of a team.

Other

• Able to meet the travel requirements of the post

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,937 to £26,598 a year per annum/pro rata