Admin Assistant

NHS National Services Scotland; Melrose; On-site; GBP 40,000 - 60,000; Full time

Job summary

A regional healthcare service in Scotland is seeking an experienced Administrative Assistant for a permanent role supporting the Health Visiting Team across various areas. The position involves providing administrative support and assisting with service delivery. A full-time fixed-term contract is offered, concluding on 30 September 2026. Candidates must ensure they meet the legal permission requirements to work in the UK before applying, as late applications will not be accepted.

Responsibilities

• Provide administrative support to the Health Visiting Team across the Teviot cluster and wider area as required.
• Assist with service delivery activities to support the functioning of the team.

Job description

Overview

Internal vacancy only open to current NHS Scotland staff. An opportunity has arisen for an experienced administrative assistant to apply for a permanent post working with the Health Visiting Team in The Teviot cluster. The successful candidate will be expected to support service delivery across the wider cluster that includes Jedburgh, Hawick and Selkirk, and occasionally other cluster areas if the need arises.

Responsibilities

• Provide administrative support to the Health Visiting Team across the Teviot cluster and wider area as required.
• Assist with service delivery activities to support the functioning of the team.

Salary and Term

The salary quoted is for full-time hours (37 hrs per week). For appointments to part-time hours, the salary will be pro-rata.

Fixed Term Contract until 30 September 2026.

Conditions and Checks

• Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by the Hiring Manager or the Recruitment Team.
• For more details on these changes please visit: Disclosure Scotland Changes.

Right to Work

To work in the United Kingdom there is a legal requirement to demonstrate that you have the relevant permission to work. This permission is granted by the UK Visas and Immigration Service. NHS Scotland Boards will check entitlement to work as part of pre-employment checks and may consider routes including visa types and EU settled/pre-settled status. For more information visit GOV.UK.

Sponsorship and Eligibility

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa, subject to the employer being a licensed sponsor and the post meeting salary thresholds. Further information on these criteria can be found online.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

Application Note

PLEASE NOTE: We cannot accept late applications so please ensure your application is submitted early.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.