Admin and Logistics Officer (Slough)

Super Smart Service; Cannock; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading service provider in Cannock is seeking an experienced administrative assistant to provide comprehensive support including document management, scheduling, and event coordination. The ideal candidate is fluent in Mandarin and has strong English skills, with advanced knowledge of Microsoft Word. This role offers flexibility as it is available as both full-time and part-time.

Qualifications

• Minimum 1 year of experience in a similar role.
• Advanced filing skills in electronic and hardcopy formats.
• Quality and thoroughness in handling documents.

Responsibilities

• Coordinate meeting arrangements and manage calendars.
• Assist team members with correspondence and documentation.
• Provide logistical support for project activities.

Skills

Fluent in Mandarin

Full working proficiency in English

Advanced Microsoft Word Skills

Organizational skills

Multi-tasking

Attention to detail

Job description

Responsibilities

Reports and Communication

• Word process all documents and reports;
• Assist Team Leader, managers and other Program team members with correspondence, mail registration and filing;
• Format, design and prepare documents for printing and copying, upon final approval of the Team Leader and / or Head of Operations and Finance;
• Keep all reports filed systematically in both electronic and hardcopy formats.

Coordination and Logistics

• Ensure all project administrative activities are coordinated effectively;
• Coordinate workshop / training events as required, including hotel liaison, participant confirmation, invitations, travel arrangements, supplies and materials, equipment hire and providing point of contact support for participants at events;
• Coordinate and provide logistical support for Project activities, including travel arrangements, visas, field visits, counterpart visits;
• Provide administrative support to team members;
• Review supplier contracts and contracts for terms and conditions.

Scheduling and Meetings

• Coordinate meeting arrangements, including informing team members, booking meeting rooms and keeping management / staff calendars updated;
• Track staff travel and leave plans and records to ensure all staff members are kept informed of team location and availability;
• Schedule and coordinate vehicles and drivers, including driver booking schedules;
• Support the Head of Operations and Finance with time sheets.

Front Desk

• Answer and forward calls efficiently and professionally and check general voicemail;
• Receive visitors in a professional manner;
• Maintain office supplies inventory, including toner for office equipment (printers, fax, photocopiers) as well as kitchen supplies;
• Record and prepare minutes from staff meetings.

About you

• Minimum 1 year of experience in a similar role.
• Fluent in Mandarin (written and spoken) and full working proficiency in English (written and spoken)
• Advanced Microsoft Word Skills, with a particular focus on formatting functions (e.g. Section breaks, table of contents, inserting PDF’s, etc.).
• Advanced filing skills (both electronic file management and hardcopy filing protocols).
• Quality (accurate, precise, thorough, complete, attention to detail).
• Timeliness (meet deadlines, generally handle duties in an efficient and timely manner).
• Helpfulness / positive attitude / diplomacy.
• Organization (tidy and efficient workspace and electronic files).
• Multi-tasking (prioritizing and juggling various tasks effectively).
• Attendance / punctuality.

Job Types: Full-time, Part-time