Admin and Communications Officer

HIJOBS; Dervaig; On-site; GBP 25,000; Part time

Job summary

A community organization in Dervaig is seeking an Admin and Communications Officer to provide vital administrative support and communicate with the community. The successful candidate will manage communications across multiple platforms, produce documentation for meetings, and maintain the organization's website. This part-time role offers a salary of £25,000 pro rata and requires strong organizational and communication skills. Joining this role means becoming an integral link between the trust and the community.

Qualifications

• Proven experience in administrative roles with strong organizational skills.
• Ability to manage social media accounts effectively.
• Experience in creating community newsletters and communication strategies.

Responsibilities

• Produce agendas and minutes for committee meetings.
• Develop community newsletters and maintain website content.
• Support volunteer recruitment and communication efforts.

Skills

Communication skills

Administrative skills

Basic book-keeping

Social media management

Tools

Xero Software

Job description

Admin and Communications Officer

Dunvegan Community Trust are recruiting for an Admin and Communications Officer. The focus of the role is supporting the voluntary committee by providing vital administrative and communication support, and providing an integral link between DCT and the community, by sharing news across multiple platforms.

Hours- 14 hours per week

Salary- £25000 pro rata

Role specific tasks

Administrative

• Produce agendas / minutes / relevant documentation for committee
  meetings, AGM and other internal meetings where necessary.
• Maintaining schedule for and facilitating necessary policy reviews
• File and distribute minutes, upload to website.
• Developing community newsletters with support from other DCT Staff
• Updating website with news including funding granted with support from
  other DCT Staff
• Keep secure files of any important documents on shared digital workspace.
• Basic book-keeping oversight (Xero Software) in collaboration with POs
• Liaising with and submitting EOY information to accountant
• Bookkeeping / financial support - paying invoices, logging expenses, filing, in
  accordance with DCT Financial Policy
• Maintaining up-to-date registers of Membership, Trustees, and Volunteer
  drivers
• Keeping OSCR online up to date and submitting annual returns based on the
  Annual accounts and Trustees report
• Monitoring schedule of Insurance Policy renewals/ Road Tax
• Maintaining the schedule of inspections and maintenance for relevant assets-
  ie) minibus, Park equipment, gym equipment, etc.
• Monitoring inbound funding applications, replying, providing information to
  trustees in advance of committee meetings.
• Responding to funding applicants with questions/ results and timescale.
• Keeping up with previous applicants and reminding about project progress
  reports, where applicable.
• Supporting volunteer recruitment and communication.
• To help facilitate the smooth operation of the trust & its ongoing liaison with
  the community.

Communication

• Support DCT in developing a communication strategy, including social media,
  newsletter and website
• Weekly updates of the website including writing content with input from PO’s
• Writing digital and paper newsletters with input from POs
• Monitoring emails, replying/forwarding.
• Actively promote membership of DCT through all available communicationchannels on an ongoing basis
• Managing a social media presence, monitoring social media, and creating a
  monthly plan of scheduled posts in addition to more frequent sharing and
  activity.
• Helping maintain constructive links with other groups in the area (Community
  Council, Community Hall, other Development Trusts, etc