Ad Hoc Workplace Assistant

Search Consultancy LTD; Birmingham; On-site; GBP 18,000 - 23,000; Full time

Job summary

Search Consultancy LTD is seeking a Workplace Assistant to support a Birmingham-based client on a temporary, ad hoc basis. You will be the frontline contact for visitors, help coordinate meetings, maintain meeting rooms and assist with office operations.

Ideal candidates will have corporate workplace experience, excellent IT skills, and strong organisation. Shifts are Monday to Friday with typical 8:00am–5:00pm hours, on-site in Birmingham.

Qualifications

• Experience as Workplace Assistant or similar in a corporate environment.
• Excellent IT skills and proficiency with Microsoft Office.
• Strong organisational and time management abilities.
• Clear communication and good interpersonal skills.

Responsibilities

• Welcome visitors and colleagues, acting as first point of contact.
• Coordinate meetings, AV setup and catering needs.
• Maintain meeting rooms and office common areas.
• Assist with office supplies, communications and engagement activities.
• Support day-to-day operations to ensure a smooth workplace experience.
• Build positive relationships with internal teams and suppliers.

Skills

Microsoft Office

Communication

Time management

Teamwork

Tools

MS Office Suite

Job description

Ad Hoc Workplace Assistant

Hourly Rate: £14.94 per hour

Location: Birmingham

Hours: Monday to Friday, 8:00am - 5:00pm, ad hoc shifts

Are you an experienced Workplace Assistant, Facilities Assistant or Front of House professional looking for your next opportunity?

Do you enjoy creating a positive workplace experience and taking ownership of day-to-day operations?

Looking for a role that can offer an immediate start?

Search are currently working with a fantastic client based in the Birmingham area who are looking for an individual to join their team as a Workplace Assistant on a temporary ad hoc basis. The ideal candidate will have previous experience in a corporate environment and be confident supporting workplace, facilities and front-of-house operations to ensure a smooth and efficient working environment.

Key Responsibilities

• Act as the first point of contact, providing a professional welcome to visitors and colleagues.
• Build strong relationships with internal teams, stakeholders and external suppliers.
• Set up and maintain meeting rooms, including AV equipment and refreshments.
• Support the coordination of meetings, events and catering requirements.
• Monitor workplace standards, ensuring communal areas remain tidy, stocked and presentable.
• Assist with workplace communications, office initiatives and colleague engagement activities.
• Manage workplace requests, office supplies and general administrative tasks.
• Provide proactive support to ensure the office operates efficiently and delivers an excellent workplace experience.

Requirements

• Proven experience in a Workplace Assistant, Facilities Assistant, Front of House or similar role
• Previous experience working within a corporate environment
• Excellent IT skills, including proficiency across the full Microsoft Office Suite
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Ability to work independently while also contributing effectively within a team

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age