Accounts Payable Supervisor

VVB Engineering; United Kingdom; On-site; GBP 35,000 - 45,000; Full time

Job summary

A UK engineering firm is seeking an Accounts Payable Supervisor to lead their accounts payable department. This role involves overseeing invoice processing, managing the accounts payable team, and ensuring compliance with company policies. The ideal candidate will possess strong attention to detail, leadership skills, and have a qualification in Accounting or Finance. The position offers an opportunity to drive process improvements within the department.

Qualifications

• Strong knowledge of accounting principles and accounts payable processes.
• Ability to manage and train teams effectively.
• Knowledge of VAT rules and regulations is desirable.

Responsibilities

• Supervise and manage the accounts payable team.
• Ensure accurate processing of invoices and payments.
• Prepare accounts payable reports for management.

Skills

Attention to detail

Leadership

Problem-solving

Organizational skills

Education

Qualification in Accounting/Finance (ACCA or CIMA)

Tools

SAP

Oracle

Microsoft Excel

Job description

About Us

At VVB Engineering, we deliver sustainable mechanical, electrical, and telecommunication engineering solutions with specialist agility and robust processes. With long-standing experience across Rail, Highways, Power, and Tunnels, we are committed to serving our clients, our people, and our environment.

Our CORE values shape our behaviours and define our ethos:

• C - Care & Collaboration
• O - Opportunity & Ownership
• R - Responsibility & Respect
• E - Excellence & End Result Focus

About the Anthro JV

The Anthro joint venture between Egis and VVB Engineering will provide comprehensive turn-key services for London's state-of-the-art HS2 gateway station at Old Oak Common. We have been awarded a multi-year contract to deliver MEPHFC (Mechanical, Electrical Public Health, Fire and Communications) systems works.

About the Role

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the accounts payable department, ensuring accurate and timely processing of invoices and payments. This role involves building and supervising the accounts payable team, implementing and maintaining efficient processes, and ensuring compliance with company policies and accounting principles. The ideal candidate will be a detail-oriented and organised individual with strong leadership and communication skills, and a solid understanding of accounts payable procedures.

Key Responsibilities

• Supervise and manage the accounts payable team, including training, mentoring, and performance management.
• Manage the full accounts payable cycle from invoice receipt to payment disbursement while ensuring the accurate and timely processing of a high volume of invoices with proper coding, documentation, and approvals.
• Maintain strong relationships with vendors, addressing inquiries and resolving discrepancies in a professional and timely manner.
• Prepare and process payment runs accurately and on schedule.
• Reconcile vendor statements, identify and resolve any discrepancies.
• Assist with month-end and year-end closing activities, including preparing accruals and reconciliations.
• Prepare accounts payable reports, including aging analysis and other relevant financial information, for management review.
• Identify opportunities for process improvements and implement changes to enhance efficiency and accuracy within the accounts payable function, with hands-on experience in building, setting up, and implementing accounts payable processes.
• Ensure the accurate maintenance of accounts payable records and documentation.
• Assist with internal and external audits by providing necessary documentation and support.
• Stay up-to-date with relevant accounting regulations and best practices
• Collaborate effectively with other departments to resolve payment-related issues and ensure smooth financial operations.
• Experienced in preparing and submitting VAT returns, including liaising directly with HMRC to ensure compliance and timely filings.

Technical Knowledge and Skills

• Strong knowledge of accounting principles and accounts payable processes.
• Proven Experience Leading and Managing Teams
• Knowledge of relevant VAT rules and regulations (Desirable)

Qualifications / Programmes

• Qualification in Accounting/ Finance ACCA and CIMA
• Proficiency in using accounting software (e.g. SAP, Oracle).
• Proficient in Microsoft Office Suite, particularly Excel.

Competencies / Behaviours

• Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines.
• High level of accuracy and attention to detail.
• Ability to interact effectively with vendors and internal stakeholders.
• Strong problem-solving and analytical skills.
• Demonstrated leadership abilities, including the ability to motivate and develop team members

VVB values the benefits of a diverse workforce and is committed to treating all prospective and current employees with dignity regardless of age, disability, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief, sex or sexual orientation. All employees must demonstrate commitment and enthusiasm in promoting the principles of equality in employment and service delivery.

NO RECRUITMENT AGENCIES