Academic Coordinator

Oxford Prospects Programmes; Oxford; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Dining rights and lunch allowance

Company events including dinners

Dinners

Job summary

Oxford Prospects Programmes is seeking a diligent Programme Administrator for a 6-month in-office contract in Oxford. You will develop programmes, coordinate sessions, and manage paperwork while liaising with international participants and staff.

The role requires organisational excellence, strong communication, and a proactive, detail-oriented approach. A Master's or BA with relevant experience is preferred, with competitive pay and benefits.

Qualifications

• Administrative experience in an office setting.
• Ability to work calmly under pressure, prioritising work and meeting deadlines.
• Good computer skills.
• Attention to detail.
• Pro-active and 'can-do' attitude.
• Clear interpersonal and communication skills.

Responsibilities

• Ideate new programmes and events, assess programme needs with line manager and others.
• Research and contact prospective speakers for our programmes and events.
• Timetabling and scheduling of sessions online and offline.
• Set up online sessions and offline classroom premises when appropriate.
• Prepare and process all related paperwork.
• Maintain and update database as requested.
• Communicate with students via WeChat and interview prospective students.

Skills

Administrative experience

Work under pressure

Good computer skills

Attention to detail

Pro-active attitude

Interpersonal skills

Education

Master's degree

BA/BS degree

Job description

Full Time

In Office - Oxford

6- Month Contract with opportunity for extension

Main Duties

Programme Development

• Ideating new programmes and events, assessing programme needs with line manager and others
• Researching and contacting prospective speakers for our programmes and events
• Timetabling and scheduling of sessions online and offline
• Setting up online sessions and offline classroom premises when appropriate
• Preparing and processing all related paperwork

Programme Coordination

• Ensuring smooth day-to-day running of the programmes
• Maintaining and updating database as requested

Materials Creation

• Creating course handbooks and syllabi to be sent to students
• Proofreading any course materials
• Creating and developing written promotional materials; developing new market leads
• Preparing written certificates, transcripts and other reports consisting of qualitative and quantitative data related to programme activities

Student Support

• Being responsible for preparing, organising and populating programme documents with up-to-date materials and information, ensuring accuracy, clarity and consistency in content
• Communicating clearly and in an engaging manner with the students, primarily through WeChat
• Interviewing prospective students for our courses

Team Participation and Responsibilities

• Maintaining and improving efficiency of current working methods
• Prioritising your workload effectively and pre-emptying any issues that may arise where possible
• Similar general administration duties and programme support tasks online and offline

Skills

Essential:

• Administrative experience in an office setting
• Ability to work calmly under pressure, prioritising work and meeting deadlines
• Good computer skills
• Attention to detail
• Pro-active and 'can-do' attitude
• Clear interpersonal and communication skills

Desirable:

• Master's degree (or BA degree + significant experience)
• 2 years of experience at similar level
• Experience working with international participants and students
• Good understanding of short course programmes, university summer schools, university teacher training, academic writing in Higher Education context
• Good knowledge of Oxbridge system and tutorial teaching

Benefits:

• Dining rights and lunch allowance at our workplace canteen on the days you are in the office, with a cap of £10 daily spend (amounting to over £2,000 annually)
• Company Events including Dinners, Social Activities.
• Pay: £26,000.00-£28,000.00 per year