Academic Events Coordinator

Saïd Business School, University of Oxford; Oxford; On-site; GBP 31,459 - 36,616; Full time

Benefits offered by this job

Generous holiday allowance

Membership of pension scheme

Discounted bus travel

Subsidised onsite catering

Job summary

A respected academic institution in the UK seeks an Academic Events Coordinator to coordinate seminars and events, manage logistics, and monitor budgets. The ideal candidate will have proven experience in event organization and strong communication skills. This full-time position offers a salary range of £31,459 - £36,616 annually with generous benefits including 38 days of holiday and pension membership.

Qualifications

• Proven experience in organizing and coordinating events.
• Excellent project and time-management skills.
• Strong communication skills and customer-focused approach.

Responsibilities

• Coordinate and deliver seminars, research camps and other faculty-led events.
• Manage logistics including registrations, travel, catering and event materials.
• Monitor event budgets and process financial administration.

Skills

Event organization

Project management

Attention to detail

Strong communication skills

Job description

Overview

Join to apply for the Academic Events Coordinator role at Saïd Business School, University of Oxford.

Grade 5: £31,459 - £36,616 per annum including the Oxford University Weighting of £1,500 per annum. Permanent, full time (36.5 hours per week).

Saïd Business School is seeking a highly organised and proactive Academic Events Coordinator to join our Academic Events Team, part of Faculty Services. This team supports faculty in delivering a wide range of research-driven events, from weekly seminars and subject-specific workshops to large-scale academic conferences and recruitment events.

Key responsibilities

• Coordinate and deliver seminars, research camps and other faculty-led events.
• Manage logistics including registrations, travel, catering and event materials.
• Maintain accurate databases of speakers and participants, and produce reports and evaluations.
• Support marketing and promotion of events in collaboration with internal teams.
• Monitor event budgets, process financial administration and maintain accurate records.

Role requirements / Qualifications

You will have proven experience in organising and coordinating events, excellent project and time-management skills and a sharp eye for detail. Highly organised, self-motivated and proactive, you will bring strong communication skills, a confident and professional manner and a customer-focused approach.

Other information

You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.

Further information on this role can be found in the job description.

At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.

Benefits

• Generous holiday allowance of 38 days including bank holidays
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Plus, many other University benefits

How to apply

All applications must include a CV, Supporting Statement/Cover Letter and Current Salary. For guidance and support, visit https://www.jobs.ox.ac.uk/how-to-apply.

The closing date for applications is 22 September 2025 at 12.00 noon. Interviews will likely be held 29 September 2025.

Are you interested in joining Saïd Business School’s talent pool and/or receiving our job alerts? Register at https://careers.sbs.ox.ac.uk/registration.aspx.