2510 - Assistant Medical Secretary

Barnsley Hospital; Barnsley; On-site; GBP 24,000 - 32,000; Full time

Job summary

An established healthcare provider is looking for an experienced medical secretary to join their Trauma & Orthopaedic service. This rewarding position involves providing comprehensive administrative support to a diverse team of medical professionals. The ideal candidate will possess strong communication and organizational skills, with a keen attention to detail. This role offers an opportunity to work closely with patients and staff in a dynamic environment focused on high-quality patient care and professional development. If you're looking for a fulfilling career in healthcare, this is the perfect opportunity for you.

Qualifications

• Experience in a medical secretarial role is preferred but not essential.
• Must have excellent IT skills and be proficient in Microsoft Office 365.

Responsibilities

• Provide secretarial support to a team of healthcare professionals.
• Manage follow-up appointments and transcribe audio files.

Skills

Medical Terminology

Communication Skills

Organizational Skills

Attention to Detail

Flexibility

Education

O level/GCSE (Grades A-C) or equivalent

ECDL or equivalent

Audio Typing Stage II

RSA Stage III Typing

Tools

Microsoft Office 365

Digital Dictation Software

Job description

Barnsley Hospital is seeking an experienced medical secretary to support the Trauma & Orthopaedic service. This demanding and rewarding role requires the successful applicant to work effectively as part of a team, supporting colleagues and managing a diverse workload.

The post holder will provide comprehensive secretarial and administrative support to a team of consultants, middle grade doctors, junior doctors, and nursing staff within Orthopaedics.

Previous medical secretarial experience and knowledge of medical terminology are preferred but not essential.

The Trauma & Orthopaedic team at Barnsley is diverse and welcoming, committed to providing high-quality patient care.

This role is ideal for someone seeking a rewarding position, working closely with patients and hospital staff.

Full-time hours are preferred; part-time consideration can be discussed.

For more information or to discuss the role further, contact Jane Dumbrell, Operational Support Manager, at 01226 431789 or email [e-mail].

Main duties of the job

The successful applicant will serve as the primary contact for the medical team, disseminating information, messages, and inquiries, liaising with multidisciplinary team members and other healthcare professionals both internally and externally.

The role includes transcribing audio files using digital dictation within trust timeframes, managing follow-up appointments, and drafting letters to professionals.

Candidates should have good communication skills, be organized, and work well in a team. Flexibility and a proactive attitude are essential to maintain high standards.

The role is varied and requires proven administrative experience, excellent IT skills including Microsoft Office 365, high-level communication skills, attention to detail, and the ability to manage competing priorities. It offers opportunities for skill development and career progression.

About us

Note: The Trust reserves the right to close the position early.

Barnsley Hospital NHS Foundation Trust is a high-performing organization with a 'Good' rating from the CQC, committed to staff engagement and strategic growth. We value our staff and the communities we serve.

Now is a great time to join us. Our 'can-do' attitude fosters a dynamic environment focused on sustainability and development.

We are committed to equality and fair treatment for all applicants regardless of race, nationality, gender, disability, religion, sexual orientation, age, or offending history.

The cost of DBS checks for Band 6 and above roles will be deducted from salary.

Certificates of Sponsorship

If sponsorship is required under the skilled worker or health & care visa routes, please check eligibility at GOV.UK. Note that from April 9, 2025, entry roles at Bands 2 and 3 will no longer be eligible for sponsorship.

Job responsibilities

Job Description for 2510

Refer to the attached Job Description and Person Specification for detailed role responsibilities.

Supporting Documents

Review the values-based recruitment guidance and related documentation.

Person Specification

Knowledge and Awareness

• Knowledge of Medical Terminology
• Understanding of confidentiality requirements
• Awareness of health and safety standards

Qualifications

• Audio Typing Stage II
• O level/GCSE (Grades A-C) or equivalent
• ECDL or equivalent
• RSA Stage III Typing

Experience

• Proficient in Word for Windows
• Extensive clerical or typing experience
• Minute-taking experience
• NHS work experience
• PAS and Case Note Tracker training

Trust Values

• Please describe what Equality & Diversity means to you and their importance (around 100 words).
• Please describe your motivation for doing a good job (around 100 words).

Disclosure and Barring Service Check

This role is subject to a DBS check under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975, requiring a disclosure submission to the DBS for any criminal convictions.