Assistant Company Secretary

AJ Bell; Manchester; Hybrid; GBP 30,000 - 60,000; Full time

Job summary

Join a dynamic and growing team as an Assistant Company Secretary at a leading investment platform company. This role offers the chance to support the administration of the Company Secretarial function, ensuring the smooth operation of the Board and Executive Committee. You will be involved in preparing meeting agendas, drafting minutes, and providing governance advice, all while working in a collaborative environment. The company values teamwork and offers a hybrid working model, allowing you to balance office and remote work effectively. This is an exciting opportunity to contribute to a fast-growing firm recognized as one of the UK's best companies to work for.

Benefits

Starting holiday entitlement of 25 days

Pension schemes with matched contributions

Discretionary bonus scheme

Annual free share awards scheme

Health Cash Plan

Discounted private healthcare

Free on-site gym

Employee Assistance Programme

Enhanced maternity and paternity leave

Personal development programmes

Qualifications

• Significant experience in a company secretarial or governance role (5+ years).
• Strong, detailed minute-taking skills and preparing agendas.

Responsibilities

• Support day-to-day administration of the Company Secretarial function.
• Prepare agendas and minutes for AJ Bell Committees.

Skills

Company Secretarial Administration

Minute Taking

Communication Skills

Knowledge of Company Law

Ability to Work Under Tight Deadlines

Integrity and Discretion

Education

ICSA/CGI Qualified or Part Qualified

Tools

Electronic Board Portals

Job description

AJ Bell Manchester, England, United Kingdom

Assistant Company Secretary

We are now recruiting an Assistant Company Secretary to support the company secretarial function in providing high quality advice and support across a broad range of tasks and activities, in particular in relation to the smooth running, administration and effectiveness of AJ Bell plc’s Board and Executive Committee and their respective sub-committees.

You will be joining a growing team in a maturing function, so we are looking for someone keen to take on that opportunity.

What does the job involve?

Supporting the day-to-day administration of the Company Secretarial function including:

• Supporting the Company Secretary and the Company Secretarial Assistant with the day-to-day administration of the Company Secretarial function including:
• Preparing agendas for the AJ Bell Committees and supporting the preparation of electronic meeting packs and management information.
• Arranging committee meeting dates and preparing annual agendas for the AJ Bell Committees in collaboration with the relevant chairs and the Company Secretary.
• Attending AJ Bell Committee meetings, drafting detailed minutes capturing points, resolutions and actions.
• Monitoring and reporting on the completion of actions arising from committee meetings, including annual effectiveness review actions.
• Providing support for:
• the Company Secretary on various matters, including corporate projects, one-off research into key questions/requirements, the induction of new Board and Executive Committee members and provision of Board and Executive Committee training.
• the HR team in relation to the administration of the AJ Bell group’s share option and incentive schemes.
• the Compliance and HR teams as required to ensure the AJ Bell group meets its responsibilities under the Senior Managers and Certification Regime.
• Maintenance of statutory registers and records for all AJ Bell plc group entities, and the preparation and filing of all Companies House forms.
• Supporting the provision of advice to AJ Bell Committees on their governance, legal and regulatory obligations.
• compliance with MAR and listing rules, including the maintenance of AJ Bell plc’s share dealing code and insider lists, and the drafting and issue of standard Stock Exchange announcements.
• the drafting of the Annual Report and Accounts, other shareholder circulars and accompanying documentation, including the drafting of the Corporate Governance Report in liaison with the Financial Reporting team and others.
• the production of the Notice of Annual General Meeting (AGM) and all associated documentation, and assisting with the organisation of the AGM itself.
• the maintenance of internal corporate governance policies (e.g. Board sub-committee terms of reference,) and the governance section of the Company’s website.

What we're looking for:

• ICSA/CGI Qualified or part qualified (ideal but not essential).
• Significant experience in a company secretarial or governance professional related role (e.g., 5 years +).
• Financial services and a listed company environment experience advantageous.
• Company secretarial administration, including Board processes and routines.
• Strong, detailed minute taking skills and preparing agendas.
• Familiar with electronic Board portals.
• Good working knowledge of company law and corporate governance related issues.
• Excellent communication skills with experience of communicating with a range of internal and external stakeholders.
• Ability to work under tight deadlines, self-starter.
• Integrity and discretion when handling confidential information.

About us:

AJ Bell is one of the fastest-growing investment platform businesses in the UK offering an award-winning range of solutions that caters for everyone, from professional financial advisers to DIY investors with little to no experience. We have over 561,000 customers using our award-winning platform propositions to manage assets totalling more than £89.5 billion. Our customers trust us with their investments, and by continuously striving to make investing easier, we aim to help even more people take control of their financial futures.

Having listed on the Main Market of the London Stock Exchange in December 2018, AJ Bell is now a FTSE 250 company.

Headquartered in Manchester with offices in central London and Bristol, we now have over 1,450 employees and have been named one of the UK's 'Best 100 Companies to Work For’ for six consecutive years and in 2024 named a Great Place to Work.

At AJ Bell you can expect a friendly working environment with a strong sense of teamwork, we have a great sense of pride in what we do, and this is reflected in our guiding principles.

Our perks and benefits:

• Starting holiday entitlement of 25 days, increasing up to 31 days with length of service plus a holiday buy and sell scheme.
• A choice of pension schemes with matched contributions up to 6%.
• Discretionary bonus scheme.
• Annual free share awards scheme.
• Buy As You Earn (BAYE) Scheme.
• Health Cash Plan – provided by SimplyHealth.
• Discounted private healthcare scheme and dental plan.
• Free on-site gym providing a wide range of free classes.
• Employee Assistance Programme.
• Sick pay+ pledge.
• Enhanced maternity, paternity, and shared parental leave.
• Discounted nursery fees at Kids Planet on Exchange Quay.
• Loans for travel season tickets.
• Charitable giving opportunities through salary sacrifice.
• Calendar of social events, including monthly payday drinks, annual Christmas party, summer party and much more.
• Parking at Exchange Quay (Subject to availability).
• Personal development programmes built around you and your career goals, including access to personal skills workshops.
• Ongoing technical training.
• Peer recognition scheme, with rewards including restaurant and shopping vouchers or time off.
• Monthly leadership breakfasts and lunches.
• Casual dress code.
• Access to a range of benefits from our sponsorship deals.

At AJ Bell, our people are the heart of our culture. We believe in building strong connections by working together. That's why we offer a hybrid working model, where you’ll spend a minimum of 50% of your working time per month in the office. For new team members, an initial period will be full-time in the office to help you immerse yourself in our business and build valuable relationships with your colleagues.

AJ Bell is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and all employees are empowered to bring their whole self to work.

We do not discriminate on the basis of race, sex, gender identity, sexual orientation, age, pregnancy, religion, physical and mental disability, marital status and any other characteristics protected by the Equality Act 2010. All decisions to hire are based on qualifications, merit and business need.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Legal