Assistant Medical Secretary

TN United Kingdom; York; On-site; GBP 20,000 - 30,000; Full time

Job summary

A fantastic opportunity has arisen for the role of Assistant Medical Secretary in a renowned healthcare institution. The successful candidate will join a dynamic team in the Neurology department, providing essential support to medical secretaries and consultants. This role demands proficiency in audio typing, excellent administration skills, and the ability to manage a busy office environment. The organization values kindness and excellence, offering a range of benefits including generous holiday entitlements and professional development opportunities. If you're motivated and eager to make a difference in patient care, this position is perfect for you.

Benefits

NHS Pension Scheme

27 days holiday rising to 33 days

Relocation package up to 30% of salary

Employee Assistance Programme

NHS Car Lease and Cycle to Work schemes

Learning and development opportunities

Discounts on services and products

Qualifications

• Proficient audio typist with experience in transcribing complex medical terminology.
• Excellent administration skills and experience in a healthcare setting.

Responsibilities

• Provide support to medical secretaries and consultant teams.
• Manage queries from patients and consultants effectively.

Skills

Audio Typing

Administration Skills

Communication Skills

Time Management

Organizational Skills

Education

GCSE English Language Grade C or above

RSA II Typing Qualification

Tools

Microsoft Office

Job description

Job overview

A fantastic opportunity has arisen for the post of Assistant Medical Secretary, based in the Neurology department at York Hospital.

We are seeking a highly motivated, enthusiastic, and flexible individual, who can work effectively using their own initiative, as well as being part of this superb administrative team.

Main duties of the job

The successful candidate will provide support to the medical secretaries and their consultant teams, and be a proficient audio typist with the ability to transcribe complex audio tapes and digital dictation, which will include complicated medical terminology.

Excellent administration/secretarial skills and audio typing experience are necessary, as well as a good understanding of medical terminology. You will regularly be required to deal with queries from patients, consultants, and GPs and use electronic work lists to actively monitor patient pathways along with general administrative tasks.

The successful candidate will be required to work well under pressure, prioritize the demands of a busy office, and manage their time and workload efficiently and effectively. They will also be required to work unsupervised and communicate with consultants and nurses regularly.

The candidate should possess GCSE English Language grade C or above (or equivalent), a relevant typing qualification of RSA II standard (or demonstrable keyboard skills), and previous clerical/administrative experience, preferably in a healthcare setting.

Working for our organisation

We offer a range of benefits including:

• Access to the NHS Pension Scheme, providing benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days depending on NHS Trust service
• A generous relocation package of up to 30% of salary (capped at £18k) for hard-to-fill positions requiring relocation
• A variety of paid and unpaid leave options
• Confidential advice and support from our Employee Assistance Programme
• NHS Car Lease and Cycle to Work schemes
• Extensive learning and development opportunities
• Discounts on various services and products

For more information, please visit the Trust's Staff Benefits pages.

Detailed job description and main responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received, this advert may close early. Submit your application promptly.

Working for the Trust

We are guided by values of kindness, openness, and pursuit of excellence. We are committed to developing a diverse workforce and welcome applications from all backgrounds, working with Staff Networks to increase diversity. If needed, we are open to flexible working requests from the start of employment. Please discuss any requirements with the recruiting manager.

We are also recognized as an Armed Forces Friendly Employer with the Gold Award from the Defence Employer Recognition Scheme, supporting all Defence personnel in employment applications.

Our Trust encourages vaccination against COVID-19 to protect everyone.

Person specification

Knowledge, Training & Experience

• Educated to GCSE Level or equivalent, with Maths and English at C or above, or equivalent experience
• Advanced word processing and computer literacy skills
• Knowledge of office applications and procedures
• Experience handling confidential information
• Previous supervisory or team-leading experience

Skills

• Ability to organize and prioritize workload
• Effective communication skills
• Ability to work effectively as part of a team
• Proactive and able to work independently