2510 - Assistant Medical Secretary

NHS; Barnsley; On-site; GBP 24,000 - 26,000; Full time

Job summary

Join a dynamic and dedicated team at a leading hospital, where you will play a crucial role in supporting the Trauma & Orthopaedic service. This position as a medical secretary offers the chance to work closely with patients and healthcare professionals in a fast-paced environment. You'll be responsible for managing a diverse workload, from transcribing audio files to coordinating appointments, all while ensuring high standards of confidentiality and care. If you are organized, proactive, and passionate about making a difference in healthcare, this is the perfect opportunity for you.

Qualifications

• Experience in medical terminology and administrative support.
• Proficient in audio typing and word processing.
• Strong communication and organizational skills.

Responsibilities

• Provide comprehensive secretarial support to the medical team.
• Transcribe audio files accurately using digital dictation.
• Liaise with multi-disciplinary team members and health professionals.

Skills

Medical Terminology

Communication Skills

Organizational Skills

IT Skills

Education

NVQ Level 3 Administration

O Level/GCSE Standard

Audio Typing Stage II

Tools

Microsoft Office 365

Word for Windows

Job description

Job summary

Barnsley Hospital are seeking an experienced medical secretary to support the Trauma & Orthopaedic service. This is both a demanding and rewarding role and it is essential that the successful applicant is able to work effectively as part of the team, supporting and assisting colleagues, whilst prioritising and managing a diverse workload.

The post holder will be responsible for the effective provision of a comprehensive secretarial/administrative service to a team of consultants, middle grade doctors, junior doctors and nursing teams within Orthopadics.

Previous medical secretarial experience and knowledge of medical terminology would be preferred, but is not essential.

The Trauma & Orthopeadic team at Barnsley is made up of a diverse, welcoming team of medics, nurses and administrative personnel who provide a high quality of care for patients and service users in Barnsley.

This role is suited to somebody who is looking for a highly rewarding role,working closely with patients and hospital staff.

Full time hours are preferable however part time would be considered.

For further information or to discuss the duties of this post in more detail, please contact Jane Dumbrell, Operational Support Manager on 01226 431789 or by email [e-mail]

Main duties of the job

The successful applicant will act as the focal point of contact and will be responsible for the dissemination of information, messages and enquiries for the medical team, liaising with multi-disciplinary team members, as well as other health professionals/staff both internally and externally.

The medical secretary post is responsible for transcribing audio files accurately using digital dictation, within the Trust timeframes, including any additional tasks e.g. follow up appointments, letters to other professionals etc.

Successful candidates will have good communication skills, be organised and work well as part of a team. Post holders are expected to have a flexible and "can do" approach in ensuring the work of the department is carried out to the required high standards.

The role is varied and requires proven admin experience with excellent IT skills including very good knowledge of Microsoft Office 365 package. The post holder will need to have high level of communication skills, an eye for detail and an ability to self-manage competing priorities daily. This can be a fast-paced role and can provide the right candidate with a fantastic opportunity to take on new skills, knowledge and experiences which can help support further career progression. The posts offer an excellent opportunity to develop and gain desirable skills.

About us

Please note that the Trust reserves the right to close a position early.

Barnsley Hospital NHS Foundation Trust is a high performing Trust achieving a Good rating in our most recent Care Quality Commission (CQC) assessment and achieving significant progress in the delivery of our strategic objectives. We are proud of the commitment of our staff to ensuring a strong and sustainable future for this organisation which is highly valued by our local communities.

There has never been a better time to join Barnsley Hospital. It is moving at pace and a we can do this attitude is evident right through the organisation, where staff are engaged for change and committed to being part of the journey to sustainability and growth.

Barnsley Hospital NHS Foundation Trust is committed to promoting equality of opportunity and fair treatment to all applicants regardless of race, nationality, ethnic origin, gender, marital status, mental or physical disability, religion or belief, sexual orientation, age or offending history.

The cost of the DBS (criminal records check) for Band 6 and above roles only will be met by the successful candidate(s) through salary deduction.

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link to check your eligibility Check, certificate of sponsorship - Search - GOV.UK, please note that from April 9th 2025, band 2 and 3 entry roles are no longer eligible for sponsorship.

Details Date posted

09 May 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9163-2510E-05-25

Job locations

Pogmoor Road

Barnsley

South Yorkshire

S75 2EP

Job description Job responsibilities

Job Description for 2510

Please refer to the attached Job Description and Person Specification for full details of the role and responsibilities.

Supporting Documents

Please refer to the values-based recruitment guidance and associated documentation.

Job description Job responsibilities

Job Description for 2510

Please refer to the attached Job Description and Person Specification for full details of the role and responsibilities.

Supporting Documents

Please refer to the values-based recruitment guidance and associated documentation.

Person Specification Knowledge and Awareness Essential

• Knowledge of Medical Terminology.
• Understanding of the need for confidentiality.
• Awareness of health and safety requirements.

Qualifications Essential

• NVQ level 3 Administration or equivalent qualification.
• Audio typing stage II.
• Educated to O level/GCSE standard or equivalent. (Grade A-C).

Desirable

• ECDL or equivalent.
• RSA Stage III typing.

Experience Essential

• Word Processing experience with Word for Windows.
• Extensive previous clerical or typing experience.

Desirable

• Minute taking experience.
• Experience of working within the NHS.
• PAS training including Case Note tracker training.

Trust Values Essential

• In around 100 words please describe what Equality & Diversity means to you and why they are important.
• In around 100 words please describe what motivates you to do a good job.

Person Specification Knowledge and Awareness Essential

• Knowledge of Medical Terminology.
• Understanding of the need for confidentiality.
• Awareness of health and safety requirements.

Qualifications Essential

• NVQ level 3 Administration or equivalent qualification.
• Audio typing stage II.
• Educated to O level/GCSE standard or equivalent. (Grade A-C).

Desirable

• ECDL or equivalent.
• RSA Stage III typing.

Experience Essential

• Word Processing experience with Word for Windows.
• Extensive previous clerical or typing experience.

Desirable

• Minute taking experience.
• Experience of working within the NHS.
• PAS training including Case Note tracker training.

Trust Values Essential

• In around 100 words please describe what Equality & Diversity means to you and why they are important.
• In around 100 words please describe what motivates you to do a good job.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name

Barnsley Hospital NHS Foundation Trust

Address

Pogmoor Road

Barnsley

South Yorkshire

S75 2EP

Employer's website

https://www.barnsleyhospital.nhs.uk (Opens in a new tab)

Employer details Employer name

Barnsley Hospital NHS Foundation Trust

Address

Pogmoor Road

Barnsley

South Yorkshire

S75 2EP

Employer's website

https://www.barnsleyhospital.nhs.uk (Opens in a new tab)