Global Workplace Experience & Onboarding Lead

Contentsquare; Paris; Hybrid; EUR 36,000 - 52,000; Full time

Job summary

Jobtailor is seeking an Office Manager to run the office, coordinate vendors, and oversee workplace services in a fast-moving, international environment. You will manage access control, visitor registrations, events, onboarding for new hires, and ensure a welcoming, hybrid-ready workplace.

This role requires English and French fluency, strong organizational skills, and a hands-on hospitality mindset. As part of a collaborative team, you will partner with People, IT, Finance, and Legal to keep

Qualifications

• 2+ years in office management, hospitality, workplace experience, or events.
• Fluent in English and French (written and spoken).
• Organized, proactive, and people-oriented with strong communication.
• Able to juggle multiple priorities in an international environment.
• Hands-on attitude with a hospitality mindset and attention to detail.

Responsibilities

• Run the office and manage daily operations to ensure a smooth workplace.
• Handle vendors, maintenance, supplies, and workplace services.
• Manage access control, visitor registrations, and logistics.
• Track budget, process invoices, and keep the admin side tight.
• Ensure Health & Safety and Physical Security standards are met.
• Support on-site client and partner events, and leadership meetings.
• Create a great employee experience and be first point of contact.
• Keep the office welcoming, organized, and hybrid-ready.
• Own onboarding for new hires—badges, tours, culture intro.
• Plan team events, socials, and office activations, and lead Culture Crew.

Skills

Office Management

Budget Tracking

Vendor Management

Event Planning

Onboarding Experience

Tools

Google Workspace

Slack

Jira

Confluence

AI tools

Job description

Jobtailor is seeking an Office Manager to run the office, coordinate vendors, and oversee workplace services in a fast-moving, international environment. You will manage access control, visitor registrations, events, onboarding for new hires, and ensure a welcoming, hybrid-ready workplace.

This role requires English and French fluency, strong organizational skills, and a hands-on hospitality mindset. As part of a collaborative team, you will partner with People, IT, Finance, and Legal to keep