Senior Executive Assistant — Remote (France)

Talantir; France; Remote; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Flexible vacation

Flexible work options

Well-being programs

Virtual fitness classes

Mentorship programs and training and |

Job summary

Kinaxis is seeking an Executive Assistant to provide high-judgment, proactive support to our Senior Executives in a fast-paced, global environment. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs and priorities across time zones.

As a trusted partner, you will manage calendars, travel, expenses, and communications, coordinating with internal teams and external stakeholders while maintaining confidentiality and delivering impact for the

Qualifications

• 5+ years of progressive Executive Assistant experience, including direct support of senior leaders or C-level executives.
• Proven experience coordinating complex, multi-leg travel in a fast-moving environment.
• Strong problem-solving and decision-making skills, with the ability to assess urgency and prioritize effectively.
• Clear, concise, and professional written and verbal communication skills suitable for executive-level audiences.
• High degree of comfort managing ambiguity, frequent change, and multiple inputs simultaneously.

Responsibilities

• Manage complex, dynamic calendars for Senior Executives, balancing competing priorities, timezones, and shifting business needs.
• Plan and coordinate end-to-end executive travel, including flights, accommodations, ground transportation, and schedule optimization.
• Prepare, submit, and reconcile executive expense reports, ensuring accuracy, compliance, and timely processing.
• Manage and prioritize executive inboxes and communications.
• Coordinate customer briefing materials with account teams to ensure executive readiness for meetings.
• Coordinate meeting scheduling with external stakeholders and aligning calendars with internal senior leaders.
• Serve as a trusted liaison between Executives and their leadership teams, always maintaining confidentiality and exercises discretion.
• Anticipate challenges, identify risks, and proactively resolve issues before they impact executive effectiveness.
• Assist with additional administrative, operational, and coordination tasks as required to ensure executive effectiveness

Skills

Executive support

Travel coordination

Calendar management

Outlook proficiency

Written & verbal communication

Discretion

Multitasking

Education

Related field degree

Tools

Concur

Microsoft Office

Job description

Kinaxis is seeking an Executive Assistant to provide high-judgment, proactive support to our Senior Executives in a fast-paced, global environment. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs and priorities across time zones.

As a trusted partner, you will manage calendars, travel, expenses, and communications, coordinating with internal teams and external stakeholders while maintaining confidentiality and delivering impact for the