Remote Executive Assistant for AI Safety Startup

White Circle; Paris; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off in line with local laws

Top-tier health insurance in France

All necessary hardware and tools

Subscriptions for AI agents

Team off-sites twice yearly

Job summary

White Circle in Paris is seeking an Executive Assistant to support operational and personal logistics in a fast-moving environment. You will own scheduling, travel coordination, research, bookings, and a range of day-to-day tasks.

Fluent in English and French, you are highly responsive, adaptable to ambiguity, and able to make decisions independently. You will work asynchronously and across time zones as needed.

Qualifications

• Fluent in English and French, both mandatory.
• Highly responsive and reliable.
• Able to navigate ambiguity and changing priorities.
• Capable of independent decision-making without detailed instructions.
• Clear and concise communication; highly organized and detail-oriented.

Responsibilities

• Coordinate meetings, calendars, and inboxes.
• Handle travel planning (flights, hotels, logistics).
• Research and compare services and products.
• Book reservations, appointments, and meetings.
• Manage operational and administrative tasks quickly and independently.
• Organise information and summarize options clearly.
• Help reduce day-to-day operational friction across a wide range of areas.

Skills

Fluent English

Fluent French

Job description

White Circle in Paris is seeking an Executive Assistant to support operational and personal logistics in a fast-moving environment. You will own scheduling, travel coordination, research, bookings, and a range of day-to-day tasks.

Fluent in English and French, you are highly responsive, adaptable to ambiguity, and able to make decisions independently. You will work asynchronously and across time zones as needed.