Executive Assistant Luxury French RTW Maison Paris, FR Diary Management Discretion Executive Of[...]

Dweet LTD.; Paris; Hybrid; Full time

Job summary

A prestigious French fashion brand is seeking an Executive Assistant to the Artistic Director in Paris. This role involves managing the Director's calendar, organizing meetings and travel, and facilitating communication between stakeholders. The ideal candidate will possess strong organizational skills, be discreet with sensitive information, and demonstrate excellent communication in both English and French. If you thrive in a fast-paced environment and are proactive in your approach to problem-solving, this role could be for you.

Qualifications

• Excellent organizational abilities and a proactive mindset in dynamic environments.
• Strong communication skills in English and French.
• Ability to handle sensitive information and maintain confidentiality.

Responsibilities

• Oversee the AD’s calendar and manage meetings, appointments, and travel arrangements.
• Prepare and review correspondence and materials for meetings.
• Serve as a liaison between the AD and internal/external stakeholders.

Skills

Calendar Management

Travel Coordination

Email Filtering

Meeting Preparation

Confidentiality Maintenance

Communication Skills

Time Management

Problem Solving

Job description

Join this prestigious French fashion brand as the Executive Assistant to the Artistic Director and play a key role in supporting the leadership team. This crucial position assists the AD in managing schedules and organise travels, coordinating meetings, and ensuring effective communication across the departments.

The ideal candidate will excel in a fast-paced setting, demonstrate excellent organizational abilities, and approach challenges with a proactive mindset. In this role, you will work closely with senior leaders, department heads, and external partners, contributing to important decision-making processes.

Responsibilities

1. Oversee the AD’s calendar, managing and organizing meetings, appointments, and travel arrangements to ensure optimal time management.
2. Prepare and review correspondence
3. Handle sensitive information with discretion, maintaining confidentiality in all matters.
4. Serve as a liaison between the AD and both internal and external stakeholders, ensuring effective communication and fostering strong relationships.
5. Prioritize and organize incoming communications, such as mail, email, and phone calls, directing or handling them independently as necessary.
6. Coordinate logistics for executive meetings and events, including booking venues, preparing materials, and managing attendee communications.
7. Assist in preparing materials for board and committee meetings, ensuring timely and accurate distribution of documents.

Requirements

1. Efficiently manage the AD’s calendar, ensuring all appointments, meetings, and travel plans are organized without conflict.
2. Maintain confidentiality around sensitive matters and handle all tasks with discretion.
3. Strong communication skills to compose emails, and other written correspondence on behalf of the AD.
4. Prepare materials for meetings, such as agendas, presentations, and follow-up actions.
5. Proactively anticipate the AD’s needs, identifying potential issues and suggesting solutions ahead of time.
6. Act as a liaison between the AD and various internal teams, ensuring seamless communication and collaboration.
7. Possess strong organizational skills to manage multiple priorities and meet deadlines effectively.
8. Proficient in office software and tools, ensuring smooth day-to-day operations and continuous process improvements.

Skills

1. Calendar Management
2. Travel Coordination
3. Email Filtering
4. Meeting Preparation
5. Data Analysis
6. Confidentiality Maintenance
7. Document Drafting
8. Communication Skills
9. Time Management
10. Problem Solving

Role based in Paris.

English and French required.