Reception and Events Officer F/M/X

Socomec; Benfeld; On-site; EUR 26,000 - 34,000; Full time

Job summary

Socomec is seeking a proactive Receptionist to be the first point of contact at our Benfeld and Huttenheim sites. You will welcome visitors, answer calls, manage the reception mailbox and coordinate administrative, logistical and event services under the General Executive Assistant.

You will organize travel, handle mail tasks, arrange meeting-room bookings and support seminars, events and catering arrangements, while coordinating fleet, office supplies and liaising with service providers to

Qualifications

• Two- or three-year higher education qualification in hospitality, executive assistance or equivalent.
• At least five years of experience in a reception role, ideally in a B2B environment.
• Proficient in digital tools, particularly Microsoft Office and PowerPoint.
• C1 level in French and English.

Responsibilities

• Welcome internal and external customers at Benfeld and Huttenheim sites, handle incoming calls and manage the reception mailbox.
• Handle administrative activities related to incoming and outgoing mail, as well as printing and sending invoices.
• Arrange travel for internal and external customers and support FAT logistics.
• Manage meeting-room bookings and supplies, as well as bookings for the company restaurant’s private room.
• Support the organisation of seminars and events and coordinate operational event activities.
• Manage fleet vehicle bookings and cleaning, office supplies and beverage stocks, and liaise with the cleaning company.

Skills

Customer service

Organizational skills

Interpersonal skills

Bilingual French-English

Education

Higher education qualification in hospitality or executive assistance

Tools

MS Office

PowerPoint

Job description

As the first point of contact for our visitors, reception directly contributes to the company’s image and the quality of the experience we provide. Following an internal career move and reporting to the General Executive Assistant, you manage reception activities and support the organisation of administrative, logistical and event services.

Responsibilities

• Welcome internal and external customers at the Benfeld and Huttenheim sites, handle incoming calls and manage the reception mailbox.
• Handle administrative activities related to incoming and outgoing mail, as well as printing and sending invoices.
• Arrange travel for internal and external customers and support FAT logistics.
• Manage meeting-room bookings and supplies, as well as bookings for the company restaurant’s private room.
• Support the organisation of seminars and events and coordinate operational event activities.
• Manage fleet vehicle bookings and cleaning, office supplies and beverage stocks, and liaise with the cleaning company.

Qualifications

• You hold a two- or three-year higher education qualification in hospitality, executive assistance or an equivalent field.
• You have at least five years of experience in a reception role, ideally in a B2B environment.
• You are proficient in digital tools, particularly Microsoft Office and PowerPoint.
• You have C1-level proficiency or above in both French and English.

The extras that could make you even more unique:

• Experience in a B2B reception environment.
• A good command of Italian.
• Experience combining reception, administrative services and events.

Because there’s more to your profile than just professional skills:

• Your customer-service mindset enables you to respond to stakeholder needs with care and professionalism.
• Your organisational skills and responsiveness help you manage a varied workload effectively.
• Your interpersonal and communication skills contribute to a high-quality welcome and productive interactions.

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